Administrative Assistant (Temporary, 6 Months) (Migration and Refugee Services, Tucson) - Catholic Community Services of Southern Arizona Inc

This is a temporary, 6 month position

Catholic Community Services of Southern Arizona, Inc. (CCS) is thriving! For 90 years, CCS has focused its mission to strengthen families, support communities, provide compassionate services, and deliver excellence. Providing Help. Creating Hope. Serving All.

We credit our continued success to our valuable employees! If you want to make a difference, help people, and serve your community, we want YOU to join our team! For more information visit our website at: www.ccs-soaz.org.

OVERVIEW

Supports billing and financial records for Migration and Refugee Services grants. This position may, from time to time, be stressful and require a high-performance demand. May perform other duties as assigned.

ESSENTIAL FUNCTIONS

• Supports monthly billing actions for state and federal Migration and Refugee Service contracts
• In coordination with Program Director and Program Coordinator, generates and sends accruals and billing updates to the business office
• Assists the Program Director in maintaining an accurate accounting of fiscal records
• Supports the Program Director in creating reimbursement requests in accordance with funding requirements
• Supports Program Coordinator with monitoring client account balances during the Reception and Placement period
• Performs monthly monitoring and documentation of all program expenditures and donations
• Assists the Program Director with the completion of program reports
• Purchase office supplies and other necessary items in a fiscally responsible way to ensure the office's operational efficiency.
• May drive agency or personal vehicle on company business
• May perform other duties as assigned

MINIMUM REQUIREMENTS

Suitable work experience may be considered as transferable skills in order to meet minimum requirements of the position and will be considered by the Executive Director of Human Resources.

• High School Diploma or GED
• 2 years of experience in administrative support
• Excellent data entry skills
• Proven skills utilizing Microsoft Office Suite
• Excellent organizational skills
• Proven strong communication skills - oral and written are clear, concise, and in an organized fashion using appropriate style, grammar, and tone
• Ability to lift to 40 pounds up to 20% of the time
• Ability to stoop, climb, bend, and reach

REGULATORY

• Must be at least 18 years of age
• Valid driver license, proof of insurance, and 39-month motor vehicle report
• Ability to obtain and maintain Arizona Level One Fingerprint Clearance Card and FBI National Criminal Records History Report (employer paid)
• Pass pre-employment drug screen (incudes marijuana, regardless of recreational use laws) (employer paid)

DESIRED QUALIFICATIONS

• Associate Degree in accounting or a related field
• Additional experience in refugee resettlement
• Multilingual, verbal and written

The above statement reflects the general duties considered necessary to describe the principal functions of the job as identified and shall not be considered a detailed description of all work requirements that may be inherent in the job.

We are an Affirmative Action Equal Opportunity Employer for all individuals. All qualified applicants are encouraged to apply.