Administrative Assistant - Heritage Construction + Materials

Build Your Career at Milestone Contractors!

Job Description

The Administrative Assistant provides administrative assistance and clerical support to all functional areas of the office, including operations, estimating, and accounting.

Essential Functions

• Coordinates administrative activities for office
• Maintains Outlook Calendars
• Orders office supplies and coordinates equipment needs
• Receives, distributes and sends mail, faxes and copies as needed
• Meets deadlines
• Prepares Correspondence
• Types letters, memos, correspondence and fax transmittals
• Prepares legal documents as necessary
• Coordinates training and events
• Assists in booking of association events
• Assists with new hire orientation and safety training
• Coordinates drug or alcohol screening with local clinics
• Assists with workers comp, first aid and general liability reporting
• Communicates with internal/external customers
• Professionally administer all incoming calls and redirect appropriately
• Greets guests in professional, friendly and hospitable manner
• Provides highest levels of quality and service
• Assists in multiple departments
• Assists in preparing, printing, and/or sending documents as needed
• Promotes and maintains personal safety
• Exhibits safe work behaviors
• Wears all prescribed PPE

Education Qualifications

• High School or Equivalent is required

Experience Qualifications

• 1-3 years experience in administrative position required
• Experience in construction or heavy highway construction preferred

Skills and Abilities

• Communication Proficiency
• Customer/Client Focus
• Diversity and Inclusion
• Results Driven
• Stress Management/Composure
• Teamwork Orientation
• Must pass a pre-employment drug screen
• Must adhere to drug free workplace requirements, including random testing requirements
• If required to drive a company vehicle, must have or be able to obtain valid, state driver's license and meet company driver requirements
• Must be authorized to work in the United States, as verified through E-Verify. Some job sites may require additional criminal background testing

Licenses and Certifications

• CHST certification Preferred

Working Conditions/Physical Demands

• The work environment described here is representative of those that experienced by an employee performing the essential functions of this job:
• Clerical office environment
• Indoor conditions that include standard office equipment such as computers, photocopier, phone, filing cabinets, fax machines, cubicles
• Some exposure to highway construction job sites, which includes exposure to inclement weather, moving traffic, noise, fumes, mechanical and heavy equipment
• Sits at a desk for hours at a time
• Looks at a computer screen hours at a time
• Performs data entry, alpha and 10-key numeric, on a keyboard or tablet
• Uses copy/fax to scan documents
• Sits in motor vehicle and drives regularly
• This is a full-time position, normally 40 hours per week. Days and hours of work are Monday through Friday, during normal business hours, but shift and weekend work may be required
• Travel is not expected; some local job site travel may occur

About Milestone Contractors

Milestone Contractors is a privately held, family-owned business headquartered in Indianapolis. Milestone Contractors is a fully integrated heavy construction company specializing in highway, bridge, asphalt and concrete paving and site development. Over its 30-year history, Milestone has built a reputation for prioritizing safety, quality, people and innovation. Milestone Contractors is a part of The Heritage Group's family of companies. Learn more at https://www.milestonelp.com/

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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