Administrative Assistant to Director of Student Services & Safety - Norfolk Public Schools

REQUIREMENTS:

• High school diploma
• Associates Degree/post-secondary hours/training preferred
• Must pass district background check
• Office experience working on a team preferred

REPORTS TO:   Director of Student Services and Safety

RECEIVES GUIDANCE FROM:  Central Office Directors

JOB GOAL:

• To perform secretarial, clerical and information managing duties efficiently and expeditiously to benefit the department of student Services and untimately the students enrolled. This positionwill also work collaboratively with other Central Office departments to effectivelyaccomplish a variety of critical tasks. This position works under the direct supervision of the Director of Student Services & Safety.

TERMS OF EMPLOYMENT:

• Full Time: 40 hours per week/12 months employment with benefits     

EVALUATION:

• Evaluated annually on the basis of effort, enthusiasm, interpersonal skills, knowledge of school environment, policies and procedures, organization, and performance of job responsibilities.

ESSENTIAL DUTIES:

• Consistent and punctual work attendance is required at the job site

• Provides data entry to ensure accurate records and documentation for state and federal programs

• Maintains current census informtion
• Authorizes the release of student records/transcripts and keeps files of students no longer in NPS organized
• Maintains records for intra-school and inter-school student transfers and boundary exceptions
• Assist in the preparation and maintenance of the student services budget.
• Executes general office procedures as designated by the Director of Student Services & Safety
• Archiving of student records
• Approval of new student records and online registration
• Organize and distribute school supplies for students in need
• Authorize fee waiver documents
• Track homeschool students
• Complete all reports in a timely manner
• Maintain & authorize release of transcripts

• Demonstrates proper application of English usage, grammar, and punctuation  

• Follows established protocols for incoming calls and public communication

• Effectively manages time, organizes materials and performs clerical duties as assigned

• Assists in maintaining a safe, secure, and healthy work environment by following and enforcing district standards and procedures

• Complies with all legal regulations relevant to the assigned job title

• Maintains confidentiality

• Updates job knowledge and professional skills by participating in educational training opportunities and collaborating with colleagues

• Other duties as assigned

ADDITIONAL REQUIREMENTS:

• Adheres to district policies and procedures under the supervision of the Director of Student Services & Safety

• Organized and efficient application of various computer skills

• Cooperates with supervisors and colleagues

• Flexibility to effectively adapt to changing work environments

• Build and maintain effective working relationships

• Ability to effectively communicate with a wide diversity of stakeholder groups

• Possess the ability to handle multiple tasks simultaneously

OTHER REQUIREMENTS(Intellectual, Sensory):

• Demonstrate leadership, communication, and organizational skills

• Problem solving and critical thinking skills

• Working as part of a team

• Take the initiative to complete tasks as needed

• Effective oral communication skills

• Equivalent combination of training, education, and experience that provides the required knowledge and abilities