Administrative Assistant to the Chief Financial Officer - Nationwide Children's Hospital

The Administrative Assistant to the Chief Financial Officer (CFO) position is responsible for performing a wide variety of administrative and executive level support related responsibilities, frequently working independently with little or no supervision. The position will interact with senior administration, board members, government and community leaders, families and a wide variety of stakeholders.

The moment you walk through our doors, you feel it. When you meet our patient families, you believe it. And when you talk with anyone who works here, you want to be part of it. Welcome to Nationwide Children’s Hospital, Where Passion Meets Purpose.

Here, Diversity, Equity and Inclusion are integrated into our core values and practices. We are passionate about building, sustaining and evolving an inclusive and equitable environment. We are seeking individuals who live these values and want to share their experiences and efforts in support of our collective mission.

We’re 16,000 strong. And it takes every one of us to improve the lives of the kids we care for, and the kids around the world we’ll never meet. Kids who live healthier, fuller lives because of the knowledge we share. We know it takes a Collaborative Culture to deliver on our promise to provide the very best, innovative care and to foster new discoveries, made possible by the most groundbreaking research. Anywhere.

Ask anyone with a Nationwide Children’s badge what they do for a living. They’ll tell you it’s More Than a Job. It’s a calling. It’s a chance to use and grow your talent to make an impact that truly matters. Because here, we exist simply to help children everywhere.

Nationwide Children’s Hospital. A Place to Be Proud.

• Performs administrative duties for Chief Financial Officer.  Manage workflow and will be the gatekeeper of daily schedule, telephone and written correspondence, meeting requests, follow-up meetings, etc.
• Independently coordinates and implements departmental projects such as producing the Performance Dashboard and Annual Hospital Budget Book.
• Plan, schedule, and attend leadership and administrative meetings of the Chief Financial Officer.  Prepare agenda, take and distribute minutes, and insure timely completion of all action items and deliverables defined at these meetings with the ability to manage, update, follow through and report on all action items.
• Manage sensitive and highly confidential correspondence appropriately
• Creates PowerPoint presentations and reporting in Excel. Participates in documentation processes, obtaining, compiling, maintaining and issuing necessary records, reports, data or lists, ensuring accuracy of content and correct distribution.
• Assists in departmental HR functions including but not limited to: mentoring office personnel; formulating and implementing department policies; handling office conflicts; maintaining KRONOS.
• Facilitates and coordinates scheduling of CFO calendar.
• Acts as a conduit for highly sensitive/confidential, multidepartment information, messages, and actions between Executive Vice President and Hospital leadership.
• Reconciles credit card and other incidental expenses in support of Chief Financial Officer.

KNOWLEDGE , SKILLS AND ABILITIES REQUIRED

• Minimum of ten years executive secretarial experience; financial work experience preferred, medical experience a plus.
• Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook; advanced experience with creating PowerPoint presentations essential.
• Excellent communication skills including the ability to write and edit independently at a level producing communications consistent with standards for a senior leader at an academic institution and the ability to communicate and develop working relationships with professionals at many levels
• Anticipate needs, work with little supervision, exercise independent judgment, and make effective decisions based on knowledge of organizational priorities, resources, and policies.
• Possess a high-level of professionalism and utilize considerable discretion and discriminating judgment in dealing with high level leadership and matters of a highly confidential and sensitive nature.

MINIMUM PHYSICAL REQUIREMENTS

Sitting for extended periods - Constantly

Talking on the phone/in person - Constantly

Typing on a computer keyboard - Constantly

Standing/walking - Occasionally

The above list of duties is intended to describe the general nature and level of work performed by individuals assigned to this classification.  It is not to be construed as an exhaustive list of duties performed by the individual so classified, nor is it intended to limit or modify the right of any supervisor to assign, direct, and control the work of employees under his/her supervision.   

EOE M/F/Disability/Vet