Administrative Assistant to the Executive Director - Suncoast Manor Retirement Community, Inc

Westminster Suncoast, a beautiful active living retirement community located in St. Petersburg is currently seeking an Administrative Assistant to the Executive Director to join our team. Salary ranges between $20.80-$23.11 per hour. Westminster offers a generous compensation and benefit package, including PTO, company paid Life insurance, LTD insurance, 403b, and Fitness Center.

JOB SUMMARY: Provides support to the community Administrator or Executive Director with specific responsibility for preparation for project requests, ad valorem taxes, proposals, licensure renewal, and other special projects as assigned. Provides secretarial support as required.
ESSENTIAL JOB FUNCTIONS:
Comply with all applicable rules, policies, standards and guidelines related to employment with Westminster Services and its communities.
1. Assists in administrative duties by carrying out delegated, selected duties under the supervision of the Executive Director or Department Head. Create and maintain resident files as required. Will serve as Manager on Duty as required by the weekly MOD schedule.
2. Responsible for maintaining and updating the Ad Valorem spreadsheet.
3. Responsible for managing and maintaining updated Resident files; including Ins/Outs. Prepare and maintain Resident Directory twice a year or as required by dept head.
4. Provide a monthly spreadsheet to the BOM with the resident’s information. Post notice when resident death is confirmed. Contact family the next day for arrangement details and send floral arrangement to family. Review and prepare Resident Incident Reports on a daily basis. Receive and distribute daily mail to residents and staff members.
5. Responsible for preparing and maintaining a spreadsheet for the community’s projects. Record all project requests, and update the status for each project.
6. Maintain office supply inventory and distribute as required by department heads. Manage the Petty-Cash for the community. Responsible for invoice coding for the community. Update the Resident’s Manual on a yearly basis. Manage the Outlook calendar for the different meeting rooms/conference areas in the community.
7. Responsible for making daily check deposits at the local bank. Assist the Executive Director with managing the company credit cards assigned to the dept heads.
8. Manage and supervise the Front Desk employees. Provide coverage as required.
The above job description is not to be construed as a complete listing of the assignments and
responsibilities assigned to any employee; nor are such assignments restricted to those precisely listed in
the description. This job description may change from time to time as the needs of the organization
change.

To learn more about our culture and what it is like to work at Westminster Communities of Florida, follow us on our social channels (Facebook and Instagram) at @WestminsterCareers.
EOE, DFWP – “We honor those who have served.”

Education

Required

• Technical/other training or better
• High School or better

Behaviors

Preferred

• Leader: Inspires teammates to follow them
• Team Player: Works well as a member of a group
• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
• Dedicated: Devoted to a task or purpose with loyalty or integrity

Motivations

Preferred

• Goal Completion: Inspired to perform well by the completion of tasks
• Self-Starter: Inspired to perform without outside help
• Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization

See job description