Administrative Assistant - Lancesoft
Toledo, OH
About the Job
Legal Administrative Assistant
Par Rate: $18- $20/hr.
Shift Timing- Monday-Friday 8am to 5 pm
Looking for candidates that have legal billing experience, specifically we use Legal Tracker, but any legal billing software experience would be beneficial.
PURPOSE OF THE JOB
The Legal Administrative Assistant provides administrative and backup support for the Senior Litigation Paralegal/Legal Support Lead, Legal System Administrator, and the litigation department as required. This position will have contact with employees at all levels within the company and will frequently interact with senior leadership and other administrative support professionals. The successful candidate must have expertise in legal terminology, procedures, and deadlines and exercise extreme confidentiality in all matters.
MINIMUM QUALIFICATIONS:
JOB RESPONSIBILITIES
Essential and other important responsibilities and duties may include, but are not limited to, the following:
Par Rate: $18- $20/hr.
Shift Timing- Monday-Friday 8am to 5 pm
Looking for candidates that have legal billing experience, specifically we use Legal Tracker, but any legal billing software experience would be beneficial.
PURPOSE OF THE JOB
The Legal Administrative Assistant provides administrative and backup support for the Senior Litigation Paralegal/Legal Support Lead, Legal System Administrator, and the litigation department as required. This position will have contact with employees at all levels within the company and will frequently interact with senior leadership and other administrative support professionals. The successful candidate must have expertise in legal terminology, procedures, and deadlines and exercise extreme confidentiality in all matters.
MINIMUM QUALIFICATIONS:
- High School diploma required, Associate Degree in paralegal studies, business, communications, legal studies, or related discipline is preferred.
- Minimum of 5 years of experience as an administrative assistant or related field in a Law Firm or Corporate Law environment.
JOB RESPONSIBILITIES
Essential and other important responsibilities and duties may include, but are not limited to, the following:
- Assist with the gathering of information, materials, documents, reports and evidence which is necessary to respond to discovery and other inquiries.
- Provide pro-active support to track actions, deadlines and manage documents.
- Handle incoming mail and outgoing correspondence via ordinary mail, facsimile, e-mail, and/or overnight courier service and certified mail via web-based programs.
- Process new vendor requests and update existing vendors records as needed in Coupa SIM onboarding tool.
- Prepare check requisitions in accordance with proper accounting procedures, and appropriate approvals.
- Review electronic invoices from law firms for billing guidelines conformity and maintain necessary records to ensure compliance with auditing requirements.
- Respond to inquiries from law firms/vendors on the status of an invoice payment.
- Generate reports with regard to matter status, law firm timekeeper rates, and spending to budget status.
- File management in conformance with established record retention guidelines.
- Prepare reports, presentations and organize training sessions as related to the Law Department.
- Ensure that the Law Department portrays the best possible image to all those that contact us or interfaces with us by providing prompt responses, high quality legal documents, sound solutions and effective communication.
- Offer recommendations, implement solutions and utilize technical information to establish best practices and increase workflow efficiency.
- Fulfill other administrative needs and duties as assigned.
Source : Lancesoft