Administrative Assistant (Union AMB) - Apolis
Los Angeles, CA 90033
About the Job
Title: Administrative Assistant
Work location: Los Angeles, CA 90033
Duration of Assignment: 5 days
Pay Rate: $25 Per hour on w2.
Target Start date: 8 th June
Job Accountabilities
• Provides administrative/secretarial support for the Doctor in the Department/Unit.
• Assists with all aspects of patient care, scheduling and coordinating the outpatient clinic, patient appointments and follow
up.
• Assist with office and clerical duties, such as the scheduling of follow up appointments for post surgical patient care, and
organizing an efficient case flow of the clinic's scheduling.
• Assist the multidisciplinary team in managing the care of patient's through all phases of in-take and evaluations listed by
acting as a liaison between the clinic and the referring physicians.
• Coordinate with insurance carriers and medical groups to obtain treatment authorizations for office visits.
• Draft and transcribe various letters.
• Greets patients in a courteous and professional manner.
• Adheres to protect patient confidentiality.
• Process new referrals in a timely manner; this includes obtaining required outside medical records, entering demographic
information into computer system and PBAR, provides medical records to physician / multidisciplinary team for review,
provides insurance information to financial counselor for patient to be financially cleared, and schedule patient in clinic.
• Schedules patient's evaluation in a timely manner while accommodating patient's needs. This includes but no limited to:
laboratories, diagnostic testing and consultations as needed.
• Schedules patient mandatory teaching classes.
• Understands the procedures for scheduling patients, and gives proper patient instructions.
• Notifies patient of upcoming appointments in a timely manner.
• Arranges patient clinic appointments as requested by the physician.
• Communicates all changes with patient and case information to all involved personnel.
• Demonstrates accuracy and thoroughness in entering information into computer systems (Cerner, PBAR).
• Works with various hospital personnel to resolve issues and accommodate patient.
• Preps charts for clinic, selection committee, and tumor board (if applicable).
• Assists in clinic with clerical and scheduling needs.
• Assist in translation as needed (if applicable).
• Provides phone coverage as needed.
• Demonstrates flexibility in covering other staff members for sick time, vacation, or leave of absence.
• Ability to work independently and in a team setting to accomplish duties in a timely manner.
• Knowledge of proper chart format.
• Performs other duties as assigned
Experience Level
Administrative/office experience in a medical/clinical setting.
Experience in Acute care or ambulatory care setting
Functional Skills
Demonstrates professional English verbal and written communication skills.
Must have strong organization skills.
Computer literacy in word processing, spreadsheets, etc.
Knowledge of medical terminology highly.
Familiarity with word processing, IDX, Cerner, PBAR and scheduling software.
Work location: Los Angeles, CA 90033
Duration of Assignment: 5 days
Pay Rate: $25 Per hour on w2.
Target Start date: 8 th June
Job Accountabilities
• Provides administrative/secretarial support for the Doctor in the Department/Unit.
• Assists with all aspects of patient care, scheduling and coordinating the outpatient clinic, patient appointments and follow
up.
• Assist with office and clerical duties, such as the scheduling of follow up appointments for post surgical patient care, and
organizing an efficient case flow of the clinic's scheduling.
• Assist the multidisciplinary team in managing the care of patient's through all phases of in-take and evaluations listed by
acting as a liaison between the clinic and the referring physicians.
• Coordinate with insurance carriers and medical groups to obtain treatment authorizations for office visits.
• Draft and transcribe various letters.
• Greets patients in a courteous and professional manner.
• Adheres to protect patient confidentiality.
• Process new referrals in a timely manner; this includes obtaining required outside medical records, entering demographic
information into computer system and PBAR, provides medical records to physician / multidisciplinary team for review,
provides insurance information to financial counselor for patient to be financially cleared, and schedule patient in clinic.
• Schedules patient's evaluation in a timely manner while accommodating patient's needs. This includes but no limited to:
laboratories, diagnostic testing and consultations as needed.
• Schedules patient mandatory teaching classes.
• Understands the procedures for scheduling patients, and gives proper patient instructions.
• Notifies patient of upcoming appointments in a timely manner.
• Arranges patient clinic appointments as requested by the physician.
• Communicates all changes with patient and case information to all involved personnel.
• Demonstrates accuracy and thoroughness in entering information into computer systems (Cerner, PBAR).
• Works with various hospital personnel to resolve issues and accommodate patient.
• Preps charts for clinic, selection committee, and tumor board (if applicable).
• Assists in clinic with clerical and scheduling needs.
• Assist in translation as needed (if applicable).
• Provides phone coverage as needed.
• Demonstrates flexibility in covering other staff members for sick time, vacation, or leave of absence.
• Ability to work independently and in a team setting to accomplish duties in a timely manner.
• Knowledge of proper chart format.
• Performs other duties as assigned
Experience Level
Administrative/office experience in a medical/clinical setting.
Experience in Acute care or ambulatory care setting
Functional Skills
Demonstrates professional English verbal and written communication skills.
Must have strong organization skills.
Computer literacy in word processing, spreadsheets, etc.
Knowledge of medical terminology highly.
Familiarity with word processing, IDX, Cerner, PBAR and scheduling software.
Source : Apolis