Administrative Assistant (US Citizenship REQUIRED) - Geologics Corporation

TITLE: Administrative Assistant III (US Citizenship REQUIRED)

LOCATION: San Diego, CA 92113

MAX RATE: $28.80/hr W2 (no health benefits while on contract)
 DURATION: 12+ months
 

POSITION DESCRIPTION

Key Roles & Responsibilities for PMO Admins 

• CCCB weekly meeting update reports. 

• Receive all overtime reports from Trades and Operations teams to generate Weekend Overtime Report.

• Attend Weekly Resource Meetings on Fridays to review overtime reports. 

•Distribute all RCC, ATP, MOD's internal -Trades. 

• Process all Class F estimates as received. 

• Create and maintain Lead Sheet for each project, create specification folders, download specs & drawing for each project.

• Generate CFRs received by Subcontractors.

• Correct CFRs that are reflecting error in SRDAP/NMD and recycle & re-submit promptly. Monitor all emails daily and any recycled error CFRs that were resubmitted via NMD. • Distribute all PCFs to Subcontractors. 

• Manually input all answers in SRDAP received by SWRMC personnel or Prime contractors (*Note certain availabilities have different processes for i.e.DDG1000, CVNs and PSAs) 

• Download reference & drawing from SRDAP. 

• Generate ServiceNow ticket w/IT & SWRMC when CFR/IDRs errors cannot be corrected that day. 

• Check SRDAP for answers & distribute internally and to all trades. 

• Create specification binders for Area Managers for all projects as requested.

• Monitor and maintain Area Managers assignments (work items)updated in SRDAP.

• Await new direction and process for IFS regarding RCCs and Specs 

• Coordinate and set up all 25%, 50%, 75% &100% conference meetings and briefs. 

• Troubleshoot all errors within SRDAP, IFS and Doc Locator.

SKILLS REQUIRED
 Time management 

Attention to detail 

Communication skills 

Organizational skills 

Problem solving skills

Customer service skills 

Scheduling 

Adaptability 

Interpersonal 

Communication skills 

Computer literacy 

Multi-tasking 

MS Office

EXPERIENCE REQUIRED

Proven administrative experience 

Superb written and verbal communication skills 

Strong time-management skills and multi-tasking skills

Aptitude for learning new software and in-house systems

EDUCATION REQUIRED
 High School Diploma or equivalent

If you would like to interview for this position, please send an updated WORD version of your resume to Dee Smith, d.smith@geologics.com

GeoLogics is an Equal Opportunity/Affirmative Action Employer that is committed to hiring a diverse and talented workforce. EOE/Disability/Veteran