Administrative Assistant - New York Medical College
Valhalla, NY 10595
About the Job
Provides clerical support for the Vice President for Research for New York Medical College. The incumbent will also assist the Administrator with office functions.
Responsibilities:- Assist with overall administrative operations of the department and coordinating all activities within the department including scheduling meetings and conference calls; managing offsite meetings associated tasks (research locations, booking lodging, travel etc.); proofreading documents; preparing expense reports; provide coverage and support to leadership team as needed. Activities are further provided according to the needs of: OVPR, ORA and other units under OVPR.
- Assist in preparing travel reimbursement reports, ordering supplies, keeping track of office inventory.
- Answering phone calls, assists in business correspondences and communication with upper management and other employees.
- Sorting through and delivering mail to the appropriate recipients in the office. Sorting through and delivering mail to the appropriate recipients in the office.
Education requirement: Bachelor’s Degree required. Finance background preferred.
Technical/computer skills: Must have strong Microsoft Office skills, including Word, Excel, Outlook, MS Teams. Must be able to utilize Zoom. Must be able to use iPad/iPhone applications, social media,
Prior experience: Working knowledge of research and STEM outreach, or social media and administrative experience is preferential.
Other skills/ requirements:
• Strong attention to details.
• Strong research skills.
• Accuracy and productivity in completing tasks.
• A high degree of interpersonal competency: professionalism diplomacy judgement and discretion.
• Demonstrated ability to develop positive and cooperative relationships with students faculty and colleagues.
• Demonstrated proficiency in communication (written and verbal).
• Extensive Use of Computers Occasional local travel.
• Possible periodic travel for training.
• Ability to work under pressure and to react quickly to a variety of requests and needs.
• At least two years of related experience in a college or university or financial institution preferred.
• Knowledge of data collection procedures preferred.
Physical demands: Must be able to walk between multiple sites on campus and able to lift up to 40 pounds on occasion.
