Administrative Assistant - Aston Carter

Description:

This position performs a variety of administrative and clerical tasks, ensuring the rest of the staff has adequate support to work efficiently. The role will be in-between an Administrative Assistant and an Executive Assistant, and will be supporting a few different managers. The goal of the Administrative Assistant is to ensure the efficient and smooth day-to-day operation of our office. Will also handle calendar management and travel planning. This individual will sit at the front desk and will be the face of the company- they are expected to be friendly, organized and able to multi-task/prioritize effectively.

PRIMARY TASKS

• Providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

• Answer and direct incoming phone calls

• Provide general support to visitors

• Distribution of mail

• Maintain filing systems

• Maintain vendor relationships and contracts regarding office maintenance.

• Maintaining inventory of office and breakroom supplies.

• Assist with the planning of company outings/events

Skills they are looking for:

• Highly organized with a strong attention to detail

• Proficient at handling a high volume of tasks

• Ability to work quickly, efficiently and independently under minimal supervision

• Ability to manage multiple projects and execute under accelerated timeframes

• Ability to work in a highly productive, constantly changing environment

• Professional and effective communication, both written and orally

• Must be a team player and contribute to continuous improvement within the company

Skills:

Administrative support, office support, clerical support, Calendar management, Office management, Microsoft office

Additional Skills & Qualifications:

Must haves:

- Minimum 2+ years experience in an office/clerical/administrative support role

- Experience with calendar management

- Travel planning experience

- Able to file (know ABC's)

- Customer service skills- ability to speak professionally via phone and in person.

- MS Office Suite

Preferred:

Experience supporting 2+ managers directly

Experience Level:

Intermediate Level







About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:




+ Hiring diverse talent



+ Maintaining an inclusive environment through persistent self-reflection



+ Building a culture of care, engagement, and recognition with clear outcomes



+ Ensuring growth opportunities for our people




The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.



If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.