Administrative Assistant - Knowledge Services

Knowledge Services is seeking an Administrative Assistant for a contract through June 2025 (potential for extension or contract to hire) with Purdue University.

• Core hours are M-F from 9am-3pm (remaining hours can be worked either before or after core hours for a total of 40hrs per week)
• Hybrid work schedule, working onsite at least (1) day each week (Tuesday) with the remainder from home.
• Pay rate of $18-23/hr depending upon experience

Administrative Assistant Responsibilities:

• Provide high-level administrative support for a consortium of 20+ universities. Independently perform non-routine administrative functions exercising discretion, such as coordinate events, conduct searches for information, prepare reports or handle special projects.

• Draft and edit correspondence, promotional materials, or presentations.

• Handle non-routine inquiries and issues from internal and external sources.

• Perform non-routine administrative functions; conduct research, prepare reports and presentations, respond to information requests, and manage correspondence.
• Coordinate events, including room reservations, setups, resource needs, agenda preparation, and catering.
• Maintain calendars, schedule meetings, prepare agendas, and collect and provide support materials.
• Arrange travel, order supplies and services, and ensure proper functioning of office equipment.
• Update and maintain mailing lists, databases, social media content, and websites.
• Develop, implement, and maintain/improve processes related to administrative support operations (e.g., records maintenance, data collection and maintenance, etc.).

Administrative Assistant Required Skills:

• Requires at least 2 years of prior administrative experience

• Requires at least a high school diploma/GED

• Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.

• Excellent verbal and written communication skills.
• Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality.
• Strong organizational and time management skills and attention to detail.
• Ability to collaborate and communicate with individuals at all levels within and external to the university to support department needs.
• Ability to interpret policies and procedures to proactively resolve issues or improve processes.
• Ability to identify problems and implement or recommend solutions.
• Drafting, proofreading, and editing skills

We are an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin or disability.

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