Administrative Assistant – Mental Health, McKinney-Vento, Health Education - Marquette-Alger RESA

POSITION SUMMARY:

Provides secretarial and clerical support for Mental Health Team, 31N Grant, McKinney-Vento, Northcare, Adolescent/School Health, Nutrition/PE-Nut programs, and Health Resource Advocate(s). Serves as Administrative Assistant for Director of Mental Health Services

QUALIFICATIONS:

• Four years of related secretarial/office experience 
• Post-secondary experience or degree in relevant area preferred
• Possess the ability to:
  • Organize short and long term projects
  • Establish and maintain filing systems (physical and electronic)
  • Problem-solve and apply principles of logical thinking
  • Accurately complete fiscal procedures (e.g., generating POs, invoicing, coding expenses)
• Proficiency with software/applications including Microsoft Word, Excel, PowerPoint, Google Suite, Zoom
• Excellent filing and organizational skills
• Experience making/managing conference, hotel, and car reservations
• Strong verbal and written communication skills 
• Must demonstrate initiative and the ability to work independently
• Professional attitude and appearance

ESSENTIAL DUTIES AND RESPONSIBILITIES:  

• Provide support for the Mental Health Services team including the director, mental health specialists, psychologists, school social workers, health resource advocates, and student wellness coordinators.
• Provide secretarial and clerical support for grants including but not limited to 31N, McKinney-Vento, and Northcare 
• Support 31N team with Wisdomwhere event registration, room reservations, purchasing, event attendance rosters.
• Support Nutrition/PE-Nut programs with ordering; purchasing; distribution of correspondence and materials; maintaining inventory of workbooks; and processing travel reports
• Support Adolescent/School Health programs with creating event attendance rosters, maintaining/tracking inventory, preparing mail merges/mailings, shipping materials; and tracking Michigan Model for Health (MMH) licenses
• Prepare and process purchase orders and invoices for 31N grant/team
• Build and monitor Wisdomwhere events, assist with event registrations, and perform wrap-up/billing tasks at event conclusion
• Reserve conference rooms and assist with ordering food for meetings
• Sort/distribute mail to McKinney-Vento, Northcare, Adolescent/School Health, and Nutrition/PE-Nut staff
• Provide support for updating and maintaining information in BHWorks, such as 
  • Completing Releases of Information (ROI's) 
  • Faxing ROI’s or other documentation for coordination of care
  • Uploading coordination of care information into BHWorks
  • Chart audits to help with compliance
  • Prefilling referral information such as DOB, UIC, etc.
  • Decluttering client list (remove discharged clients from providers' active lists)
• Assist with Marquette-Alger RESA website updates
• Assist with duties related to processing paperwork for substitute teacher applicants
• Make/manage conference, hotel, and car reservations for staff
• Assist with documentation of mileage for Mental Health Services team members
• Perform general administrative / clerical duties such as filing, photocopying, and faxing
• Interact with the public in a positive, courteous, and professional manner via email, phone, and in person
• Provide front desk coverage as requested/assigned
• Perform other duties and responsibilities as assigned

OTHER KNOWLEDGE, SKILLS, AND ABILITIES:

• Demonstrated experience exercising confidentiality and sound judgment in dealing with local districts, staff, students, and operations
• Ability to successfully work on multiple projects and maintain proactive communication with stakeholders
• Ability to deal with issues in a fair manner, treat diverse populations and personalities with dignity and respect, and act in a highly ethical manner
• Ability to work in a fast-paced environment yet maintain flexibility in thinking and actions
• Detail-oriented with strong analytical skills; skilled with Excel and/or Google Sheets

SPECIAL CONDITIONS: Perform position duties and functions while upholding confidentiality of privileged and sensitive information

TERMS OF EMPLOYMENT: Full time position. Must have regular and reliable job attendance, performance, and the physical ability to do the job 

REPORTS TO:  Director of Mental Health Services

COMPENSATION & BENEFITS: According to Marquette-Alger RESA ESP Collective Bargaining Agreement; Starting wage rate of $18.98-$21.24 per hour; Full benefits package.

APPLICATION DEADLINE: 12:00 p.m. on Friday, October 4th, 2024

Apply online at https://www.maresa.org/employment/

Please direct any questions to mnordeen@maresa.org
 

Marquette-Alger RESA does not discriminate on the basis of race, color, national origin, ethnicity, religion, sex (including gender identity or expression, sexual orientation, pregnancy, childbirth, or a related condition), age, height, weight, familial status, marital status, military service, veteran status, genetic information, disability, or any other legally protected basis, and prohibits unlawful discrimination, including harassment and retaliation, in any education program or activity that it operates, including in admission and employment. Marquette-Alger RESA’s Non-discrimination, Anti-Harassment, and Non-Retaliation Policy, as well as the grievance procedure for reporting concerns or complaints, are available at maresa.org/about-us/notice-of-nondiscrimination/.

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