Administrative Assistant – Executive Team - SBB Research Group

OVERVIEW 

The Administrative Assistant will play a crucial role in supporting SBB Research Group's Executive team in managing administrative tasks, coordinating schedules, and facilitating smooth communication within the executive team. This position requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion. This position would report directly to the Chief Executive Officer’s Executive Assistant.  

SBBRG has a hybrid in-office work policy, which requires this individual to work three days per week on-site in Northbrook.

RESPONSIBILITIES

Administrative Support

• Provide administrative support to the Executive Office team, including calendar management, meeting scheduling, and travel arrangements.
• Assist in preparing and organizing materials for meetings, presentations, and reports.
• Handle routine correspondence and communications on behalf of the executive office.

Communication and Coordination

• Act as a liaison between the executive office and other departments, ensuring effective communication and collaboration.
• Facilitate internal and external communication, including responding to inquiries and managing email correspondence.
• Assist in coordinating and scheduling executive team meetings and events.

Document Management

• Manage and organize documents, files, and records for the executive office.
• Ensure proper filing and maintenance of confidential information.

Travel Coordination

• Assist in coordinating travel arrangements, including booking flights, hotels, and ground transportation for the executives and other team members as needed.

Personal Assistant Tasks

• Manage personal appointments, reservations, and other commitments for executives.
• Assist with personal errands and tasks as needed.
• Handle personal correspondence and communication.

Household Management

• Coordinate household services, repairs, and maintenance.
• Assist with event planning and coordination for personal or family-related activities.

Special Projects

• Support the team with special projects, research, and other initiatives as assigned.
• Collaborate with other administrative staff to ensure seamless workflow within the executive office.

QUALIFICATIONS & SKILLS

• Experience as an Administrative Assistant or Personal Assistant, preferably in a corporate setting. 
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Ability to handle multiple tasks while properly prioritizing urgent and high-impact work.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proficiency in MS Office (Outlook, Word, PowerPoint, and Excel), Windows, and Adobe Pro.

ABOUT SBB RESEARCH GROUP 

SBB Research Group is a Chicago-based investment management firm that views the market through a systematic, interdisciplinary lens. SBBRG specializes in bespoke investments designed to protect and grow investor capital. To date, the company has designed and executed over $2 billion bespoke investments.