Administrative Assistants - New Wave People

New York NY
Possible Hybrid Position
M-F -9A to 5P
Unpaid Lunch Break
Some Overtime 
No travel required
No Work required on a NYS Holiday
No Parking Provided

Minimum Candidate Qualifications:The candidate must have a minimum of:

1. Three-years' experience working directly for a person in an executive position as an administrative assistant;
2. Three-years of administrative assistant experience in the financial or legal sectors; and
3. Eligible to work in New York State

1. Job Description and Required Services:

• Must provide high-level administrative support by conducting research, preparing statistical reports;
• Handle information requests;
• Perform clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, schedule meetings and organization of travel;
• Knowledge of office administration and management; proper grammar, punctuation, and spelling; business communications and ability to take notes is necessary;
• May act as immediate supervisor's personal representative in routine contacts with other State executives;
• Perform special assignments, studies and routine administrative functions as specifically directed;
• Screen incoming correspondence, refer to appropriate staff, and follow up to assure timely response; and
• Perform related duties as required.

In addition, the candidate must possess and/or have the ability to:

1. Work individually and as part of a team.
2. Track and manage reporting projects without daily oversight.
3. Excellent verbal communication, writing, and interpersonal skills.
4. Strong project management skills, including experience managing multiple time-sensitive, complex projects  simultaneously.
5. Detail-oriented with the ability to organize and prioritize tasks effectively in a fast-paced environment.
6. Proficiency with Microsoft 365, including working experience with Excel, WebEx, and Zoom.
7. Manage varied tasks as assigned by the Life Bureau Deputy Superintendent.
8. Experience managing travel and other business expense reimbursement for senior staff including working in the Statewide Financial System (SFS).

Salary Commensurate with scope of work job experience
Business Casual and footwear to perform tasks in a safe manner.
This job description is not intended to be all inclusive and employee will be expected to perform other reasonably related duties as assigned.
New Wave People is an Equal Opportunity Employer (EEO).

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