Administrative Assitant II - Randstad USA

Are you an organized, detail-oriented individual with exceptional communication skills? Are you passionate about helping others and thrive in a fast-paced environment? We are seeking an administrative assistant to join our team and support by creating, managing, and maintaining meetings and calendar. As an administrative assistant, you will be responsible for coordinating meetings, responding to requests, resolving scheduling conflicts, and providing exceptional customer service to our managers and clients. If you have a proven track record of exceeding expectations, are an excellent problem-solver, and enjoy multitasking, we want you to apply for this exciting opportunity today! 
location: IRVINE, California
job type: Contract
salary: $22 - 24 per hour
work hours: 8am to 5pm
education: High School
 
responsibilities:

Required Skills - Oraganized, Proactive, Communication, Prioritization, Multitasking, Time-management, Attention-to-detail, Problem-solving, Business Ettiquete, Adaptability, Reliability, Confidentiality, Technology-literacy.

Job Duties -- Support between 5-8 senior managers

- Create, manage, and maintain meetings/calendar to include:

1:1's, Team Meetings,External Vendor or Firm meetings Annual meetings, Daily Standups, Lunch meetings, Milestone/anniversary meetings, Interviews, and Project meetings

- Respond to meeting requests

- Sending/Responding to meeting polls

- Coordinate Reserving rooms, on-site food and beverages or other in person requests.

- Handle and resolve scheduling conflicts with meeting participants offering proactive recomendations

- Processing external visitor requests

- Coordinate visitor arrivals

- Processing exspense and travel related activities

- Maintain exceptional interpersonal, written, and verbal communication with managers and client admin

- Conduct all business in a professional and ethical manner

- Any other additional ad-hoc scheduling, expese or traveling support as needed and when required

Job Requirements - Must have reliable internet connection

Quiet room to work from

USC

Desired Skills & Experience -- strong customer service skills and ability to interact with all levels of management and staff.

- strong organizational skills and attention to detail

- Experience with Outlook 365 and calendar management

- Experience with Concur or similar expense management software

- Knowledge of travel booking and itinerary management

- Excellent verbal and written communication skills

- Ability to multitask and prioritize effectively

- strong time management skills

- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)

- Experience in a corporate environment supporting senior level managers

- strong work ethic and ability to maintain confidentiality

- Ability to work independently and as part of a team

- strong customer service skills and ability to interact with all levels of management and staff.

• Experience level: Experienced
• Minimum 3 years of experience
• Education: High School

• Administrative
  

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad Digital, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad Digital offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).

This posting is open for thirty (30) days.


Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.

Qualified applicants in the unincorporated areas of Los Angeles County with criminal histories will be considered for employment in accordance wi