Administrative Associate 4 - Apidel Technologies

Description:

SCHEDULE: Mon and Tuesday 9-6PM in the office, Wednesday Friday 9-6 work from home

Were needing mostly support for our faculty, to manage his calendar and schedule his travel, there will also be some reimbursements and associate purchases. strong preference for someone who has previously worked/tempd at  and has experience with  systems including Ofweb (for reimbursements, expense reports, Pcard reconciliation)

Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.       
Triage requests for faculty time.

Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.         
Responsible for logistics of conferences, seminars and other events.

Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.    

Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.          
Support two faculty in scheduling meetings, events and travel.

Create complex reports and spreadsheets which may utilize specialized software and systems.   

Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.         
The Administrative Associate will submit financial transactions, which will include buying/paying and complex travel reimbursements.

Coordinate and monitor routine maintenance services completion.  P
lan and coordinate office moves and/or minor renovation projects.      

Requirements:

Education & Experience:

High school diploma and six years of administrative experience, or combination of education and relevant experience.

Knowledge, Skills & Abilities:

Knowledge about financial processes and generally-accepted accounting procedures. A special preference for candidates with existing knowledge of -specific financial systems, notably Oracle and/or FFIT.

Demonstrated ability to prioritize own work and multi-task.

Demonstrated excellent organizational skills.

Demonstrated ability to take initiative and ownership of projects.

Unwavering emotional intelligence, a growth mindset, and eagerness to collaborate with faculty, trainees, and administrative staff of all levels to ensure GLAMs success.

Firm commitment to confidentiality of information.

Ability to communicate effectively both orally and in writing.

Ability to routinely and independently exercise sound judgment in making decisions.

Demonstrated experience working independently and as part of a team.