Administrative Associate - Better Talent

COMPANY OVERVIEW:

The Cottages on The Key is a luxury vacation rental management company in Siesta Key, Florida. We are dedicated to providing exceptional hospitality and sharing the best experiences in the area with guests from around the world.

We also offer comprehensive property management services for vacation rental owners. Our personalized "white glove" services are tailored to meet the financial goals and unique qualities of each property, resulting in our success and continued growth.

At The Cottages on The Key, we prioritize our culture. We foster a supportive and inclusive environment where everyone is valued. Our team is united and collaborative, allowing us to maintain an excellent work-life balance.

POSITION SUMMARY:

We are looking for someone career-oriented who seeks autonomy and purpose from their professional environment. We know that working together is what supports transparency, growth, and personal success within the company. This is a full-time position with unmeasured growth opportunities and additional opportunities available. You will be immersed in a motivating, supportive, and energetic atmosphere where your personal growth and perspective are constantly celebrated. The role of administrative associate is a key position that supports all departments including accounting, operations, marketing, and acquisitions. The position includes daily, weekly, and monthly administrative tasks along with overall support of multiple other departments. 

RESPONSIBILITIES:

• Provide administrative support to multiple departments daily as needed
• Provide cross-department collaboration and overall logistical support through clear communication, organization, and critical thinking
• Bookkeeping tasks include entering receipts & filing hard copy and digital files into Google Drive, and sending payments via Quickbooks online. 
• Send weekly payment reports to vendors 
• Create ad hoc financial reports using Quickbooks and Excel/Sheets for various projects & requests for information by departments, vendors, and homeowners
• Communicate with owners, guests, and vendors through email and phone for various purposes including but not limited to: gathering documents and responding to requests for information 
• Become familiar with the inventory of all homes, components, amenities, and experiences we offer in the area
• Monitor the Admin email for receipts from internal personnel 
• Assisting in light HR tasks such as enrolling employees for health insurance 
• Opening and closing of the front lobby of the office 
• Note taking and meeting assistance
• Assist in organizing office parties
• Handle celebratory occasions and gifts for employees such as employment anniversaries and birthdays
• Assist in processing month-end financial statements for property owners
• Other tasks as needed

QUALIFICATIONS:

• Quickbooks experience preferred. Knowledge of accounting is a plus.
• Familiar with using and a quick learner of technology and apps.
• Strong work ethic, with the ability to multitask.
• Ability to work in an ever-changing environment while maintaining a high standard of accuracy.
• Familiarity with accounts payable
• High attention to detail and accuracy a MUST
• Ability to work on repetitive tasks and maintain high level of work

COMPENSATION & BENEFITS:

Annual Salary: $40,000 - $45,000

Benefits:

• Paid time off such as PTO, sick days, and vacation days
• Health insurance
• Wellness programs
• Employee recognition programs
• Workplace perks such as recreation activities, food and coffee, and flexible work schedules