Administrative Asst. Altamonte Springs - Professional Staffing Services Group

Hours: 9:00 AM - 5:00 PM, Monday - Friday

Position Type: Temporary-to-Permanent for the right candidate

Dress Code: Business Professional

Pay Rate: $20/hour (non-negotiable)

Job Summary: We are seeking a highly organized and detail-oriented Administrative Assistant to support our international recruitment and immigration teams. This fast-paced role requires a proactive individual who can prioritize tasks, adapt to changing priorities, and work independently.

Responsibilities:

• Provide administrative support to leadership and staff, including calendar management and project oversight.
• Greet visitors and assist with inquiries.
• Answer and route incoming calls, take messages, and retrieve voicemails.
• Manage incoming and outgoing mail, including package deliveries.
• Coordinate meetings, including scheduling, room reservations, and catering.
• Prepare meeting materials, such as agendas and presentations, ensuring accuracy and timely distribution.
• Compose and edit correspondence, including letters, memos, and emails.
• Maintain accurate filing systems, both physical and digital.
• Coordinate travel arrangements, including booking flights, accommodations, and ground transportation.
• Process expense reports and track vendor payments.
• Assist with contract management and HR-related tasks as needed.

Qualifications:

• 3+ years of administrative or secretarial experience.
• Associate's degree in business administration or related field preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Excellent verbal and written communication skills.
  
  
• Ability to work independently and as part of a team.
  
  
• Flexibility to adapt to changing priorities and deadlines