Administrative Asst - Core Data and Professional Development - Lebanon R-III School District

Job Title:              Administrative Assistant, Core Data and Professional Development

Department:        Clerical – Central Office

Reports to:           Asst Superintendent of Schools

Classification:      Classified / Non-Exempt

Summary

This individual provides support and assistance to the administrators in the performance of required clerical, record keeping, organizational, and/or reporting functions for the primary purpose of maintaining the efficient functions of the position.

Essential Duties and Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skills and abilities required.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

1. Responsible for the collection, compilation, and input of descriptive statistics for the Lebanon Public Schools, in collaboration with building and district-level personnel responsible for reporting data.
2. Meet all deadlines for input of data in the web-based data collection system for the Missouri Department of Elementary and Secondary Education.
3. Prepare and disseminate data collection forms for building and district-level personnel responsible for reporting data.
4. Provide annual training to administrators and other building and district-level personnel regarding data collection.
5. Analyze district data for potential errors prior to entry into the Missouri Department of Elementary and Secondary Education Core Data System, in collaboration with building and district level personnel responsible for reporting data.
6. Alert appropriate administrator(s) of data findings that may adversely affect the district APR.
7. Attend trainings/workshops related to Core Data.
8. Respond to edits provided via the web and/or through state reports in collaboration with building and district level personnel responsible for reporting data.
9. Use Infinite Campus to compile data and support Infinite Campus in the absence of the district’s student information coordinator/technology specialist.
10. Prepare and distribute various types of correspondence and reports as needed.          
11. Provide secretarial support and maintain all files for the Lebanon Education Foundation.
12. Provide administrative support for curriculum development activities.  
13. Support and organize summer school logistics.                        
14. Assist with activities associated with various committees chaired by Assistant Superintendent. 
15. Provide secretarial support for office.
16. Performs other duties as may be assigned.

Supervisory Duties 

Not applicable

Qualifications 

Education/Experience/Certificates

• High school diploma required; college is considered a plus.
• Accounting experience is preferred.
• Such alternative to the above as the Board may find appropriate and acceptable.

Skills and Abilities 

Language 

Individual must be able to read and interpret documents, Write simple and complex reports, applications, and correspondence, and speak with students, staff members, and community members.

Computation

Familiarity with modern accounting practices is preferred.

Reasoning 

The ability to interpret and follow directions is required, as are basic problem-solving abilities.

Technology

Must have excellent computer skills, particularly with Microsoft Office products and internet. Must have the ability to learn new systems and software with instruction.

Additional Skills and Abilities

This individual must have strong interpersonal communication skills; the ability to safeguard confidential information; the ability to work independently, be a self-starter; must possess a positive, can-do attitude; and must be organized, motivated, and honest.

Physical Demands 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this position an employee is required to sit for prolonged periods of time; also, occasional walking is required as in a general office setting. The employee is occasionally required to stand, reach, bend, and lift or carry up to 30 pounds. The employee must have the ability to hear conversation both in person and via telephone in a general office setting. Prolonged computer use required. 

Speaking

Must have the ability to communicate effectively and confidently as a representative of the school district.

Lifting

Occasionally lifting or carrying up to 30 pounds.

Attendance

Consistent and regular attendance is essential

Conditions and Environment

The work conditions and environment described here are representative of those that an individual will encounter while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

The work environment is consistent with a typical office environment.

Terms of Employment

12 months. Salary and work year to be established by the Board.

Evaluation

Performance of this job will be evaluated in accordance with provisions of the Board

Policy on Evaluation of Support Personnel.