Administrative Coordinator 2 - Job Appointment - Louisiana Department of State Civil Service
Baton Rouge, LA
About the Job
Administrative Coordinator 2 - Job Appointment
Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/4718288)
Apply
Administrative Coordinator 2 - Job Appointment
Salary
$1,985.00 - $3,572.00 Monthly
Location
Baton Rouge, LA
Job Type
Classified
Job Number
PCF-AC2-JA-Surcharge-202180-sc
Department
Patients' Compensation Fund Oversight Board
Division
Patient's Compensation Fund
Opening Date
11/06/2024
Closing Date
11/17/2024 11:59 PM Central
+ Description
+ Benefits
+ Questions
Supplemental Information
About the Patient's Compensation Fund
This announcement is to fill a temporary appointment for up to a 4-year term. The Patient’s Compensation Fund (PCF) is an off-State budget entity of the State, which is 100 percent self-funded, and governed by the PCF Oversight Board. The Fund was created to provide an affordable and guaranteed medical malpractice coverage system for the private healthcare providers in the State. The PCF is accordance with State statute falls under the Division of Administration for policy. This position is within the Surcharge Unit of the PCF. The incumbent will perform a variety of administrative and clerical duties in primary support of the Surcharge Unit lead Program Specialist and functionally in support of the Surcharge team. Surcharge is a specialized unit of the PCF that reviews and qualifies health care provider coverage, calculates billing and collections of revenue for Medical Malpractice coverage, and enrolls providers in the Fund.
Incumbent will be accountable to help with the approximate25,000individual surcharge payments from private health care providers (doctors, hospitals, etc.) which will require an intermediate level of financial savvy and computer skills for payment entry and data matching. Incumbent will demonstrate strong ethical behavior working with highly confidential data. The total dollars received is in excess of$150million. Incumbent will exercise discretion, possess strong customer service skills, be effective in professional communication both verbally and in writing with the primary customer being professionals in the medical community, be results-oriented, have attention to detail with data entry and calculations for data matching, and have strong time-management skills to meet statutory deadlines. While this incumbent may exercise some independent judgment, there will be oversight and assignment of duties.
This position is located in the downtown Capitol Park area of Baton Rouge where parking is provided. Applicants are expected to have reliable transportation. This is a full-time, benefit eligible, temporary position. Desired applicant will be subject to background and drug screen pre-employment testing. OMV record will be pulled upon hire to determine eligibility to drive on state business (local travel rarely needed). Please include all completed semester hours of education on the education portion of your employment application and include all jobs, duties/tasks for entire employment history for consideration of qualifying eligibility and experience. This position directly reports to the lead Administrative Program Specialist A and may receive assignments from other Administrative Program Specialists in the Surcharge Unit that incumbent supports.
AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING COMPETENCIES:
Accepting Direction:The ability to accept and follow directions from those higher in the chain of command.
Demonstrating Accountability:The ability to accept ownership for your actions, behaviors, performance, and decisions.
Managing Resources:The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.
Using Data:The ability to use relevant and valid data to inform a recommendation for action.
Adapting to Change:The ability to adjust plans, expectations, and behaviors in response to change.
Building and Supporting Teams:The ability to combine your actions and efforts with others to work toward achieving a common goal.
Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
Displaying Professionalism:The ability to recognize how your actions impact the perceptions of both you and your organization.
Focusing on Customers: The ability to serve the needs of those who support and/or rely on the services provided.
Managing Time: The ability to control your time to increase effectiveness, efficiency, or productivity.
NOTE REGARDING THE ADVERSTISED PAY:
The actual starting salary depends on the education and experience of the selected applicant.
No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*
For further information about this vacancy contact:
Sonja Conerly
Patient's Compensation Fund/ Human Resources
PO Box 3718
Baton Rouge, LA 70821
225-342-5200
All prospective new hires will be subject to employment eligibility verification via the federal government’s E-verify system.
As an Equal Opportunity Employer, PCF is committed to a diverse and inclusive workplace prohibiting discrimination on the basis of any non-merit factor.
PCF is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities.
Minimum Qualifications
MINIMUM QUALIFICATIONS:
One year of experience in which clerical work was a major duty.
SUBSTITUTIONS:
Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience.
Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for the required one year of experience.
College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.
NOTE:
Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.
NOTE: Any college hours or degree must be from an accredited college or university.
Job Concepts
Function of Work:
To perform a variety of clerical duties that requires some independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.
Employees follow detailed procedural guidelines in completing well-defined duties.
Level of Work:
Experienced.
Supervision Received:
General from higher-level clerical and/or supervisory personnel.
Supervision Exercised:
None.
Location of Work:
May be used by all state agencies.
Job Distinctions:
Differs from Administrative Coordinator 1 by the presence of responsibility for clerical duties that require some independent judgment to perform.
Differs from Administrative Coordinator 3 by the absence of advanced level duties that not only require some independent judgment, but also involve a greater scope and complexity.
Examples of Work
Index incoming mail for the Surcharge department; notate provider number on documents and sends to appropriate Surcharge folders.
Requests additional and/or missing documentation needed to process PCF enrollments.
Index and process Finance Notices received by PCF for enrolled Health Care Providers with financed Primary Premiums.
Processes/notates mid-term policy updates that do not involve surcharges. Completes Surcharge file clean-up.
Assists Administrative Coordinator 3-4 in matching data reports to incoming checks.
Sends out monthly renewal notices for healthcare providers.
Performs related duties as assigned.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave– Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave – State employees receive the following paid holidays each year:
+ New Year's Day
+ Martin Luther King, Jr. Day,
+ Mardi Gras,
+ Good Friday,
+ Memorial Day,
+ Independence Day,
+ Labor Day,
+ Veteran's Day,
+ Thanksgiving Day and Christmas Day.
* Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system
+ Teacher's Retirement System of Louisiana (www.trsl.org),
+ Louisiana School Employees Retirement System (www.lsers.net), among others
01
Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command. 1= I have no experience and/or am uncomfortable accepting direction 2= I have limited experience or require assistance to accept direction 3= I can accept direction 4= I can accept directions and help others improve their ability to accept direction
02
Explain your rating by providing specific and relevant examples in the box below.
03
Rate your ability to display professionalism based on our definition: The ability to recognize how your actions impact the perceptions of both you and your organization. 1= I have no experience and/or am uncomfortable displaying professionalism 2= I have limited experience or require assistance to display professionalism 3= I can display professionalism 4= I can display professionalism and help others improve their ability to display professionalism
04
Explain your rating by providing specific and relevant examples in the box below.
05
Rate your ability to focus on customers based on our definition: The ability to serve the needs of those who support and/or rely on the services provided. 1= I have no experience and/or am uncomfortable focusing on customers 2= I have limited experience or require assistance to focus on customers 3= I can focus on customers 4= I can focus on customers and help others improve their ability to focus on customers
06
Explain your rating by providing specific and relevant examples in the box below.
07
Rate your ability to manage time based on our definition: The ability to control your time to increase effectiveness, efficiency, or productivity. 1= I have no experience and/or am uncomfortable managing time. 2= I have limited experience or require assistance to manage time 3= I can manage time 4= I can manage time and help others improve their ability to manage time
08
Explain your rating by providing specific and relevant examples in the box below.
Required Question
Agency
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
Apply
Please verify your email addressVerify Email
Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/4718288)
Apply
Administrative Coordinator 2 - Job Appointment
Salary
$1,985.00 - $3,572.00 Monthly
Location
Baton Rouge, LA
Job Type
Classified
Job Number
PCF-AC2-JA-Surcharge-202180-sc
Department
Patients' Compensation Fund Oversight Board
Division
Patient's Compensation Fund
Opening Date
11/06/2024
Closing Date
11/17/2024 11:59 PM Central
+ Description
+ Benefits
+ Questions
Supplemental Information
About the Patient's Compensation Fund
This announcement is to fill a temporary appointment for up to a 4-year term. The Patient’s Compensation Fund (PCF) is an off-State budget entity of the State, which is 100 percent self-funded, and governed by the PCF Oversight Board. The Fund was created to provide an affordable and guaranteed medical malpractice coverage system for the private healthcare providers in the State. The PCF is accordance with State statute falls under the Division of Administration for policy. This position is within the Surcharge Unit of the PCF. The incumbent will perform a variety of administrative and clerical duties in primary support of the Surcharge Unit lead Program Specialist and functionally in support of the Surcharge team. Surcharge is a specialized unit of the PCF that reviews and qualifies health care provider coverage, calculates billing and collections of revenue for Medical Malpractice coverage, and enrolls providers in the Fund.
Incumbent will be accountable to help with the approximate25,000individual surcharge payments from private health care providers (doctors, hospitals, etc.) which will require an intermediate level of financial savvy and computer skills for payment entry and data matching. Incumbent will demonstrate strong ethical behavior working with highly confidential data. The total dollars received is in excess of$150million. Incumbent will exercise discretion, possess strong customer service skills, be effective in professional communication both verbally and in writing with the primary customer being professionals in the medical community, be results-oriented, have attention to detail with data entry and calculations for data matching, and have strong time-management skills to meet statutory deadlines. While this incumbent may exercise some independent judgment, there will be oversight and assignment of duties.
This position is located in the downtown Capitol Park area of Baton Rouge where parking is provided. Applicants are expected to have reliable transportation. This is a full-time, benefit eligible, temporary position. Desired applicant will be subject to background and drug screen pre-employment testing. OMV record will be pulled upon hire to determine eligibility to drive on state business (local travel rarely needed). Please include all completed semester hours of education on the education portion of your employment application and include all jobs, duties/tasks for entire employment history for consideration of qualifying eligibility and experience. This position directly reports to the lead Administrative Program Specialist A and may receive assignments from other Administrative Program Specialists in the Surcharge Unit that incumbent supports.
AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING COMPETENCIES:
Accepting Direction:The ability to accept and follow directions from those higher in the chain of command.
Demonstrating Accountability:The ability to accept ownership for your actions, behaviors, performance, and decisions.
Managing Resources:The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.
Using Data:The ability to use relevant and valid data to inform a recommendation for action.
Adapting to Change:The ability to adjust plans, expectations, and behaviors in response to change.
Building and Supporting Teams:The ability to combine your actions and efforts with others to work toward achieving a common goal.
Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
Displaying Professionalism:The ability to recognize how your actions impact the perceptions of both you and your organization.
Focusing on Customers: The ability to serve the needs of those who support and/or rely on the services provided.
Managing Time: The ability to control your time to increase effectiveness, efficiency, or productivity.
NOTE REGARDING THE ADVERSTISED PAY:
The actual starting salary depends on the education and experience of the selected applicant.
No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*
For further information about this vacancy contact:
Sonja Conerly
Patient's Compensation Fund/ Human Resources
PO Box 3718
Baton Rouge, LA 70821
225-342-5200
All prospective new hires will be subject to employment eligibility verification via the federal government’s E-verify system.
As an Equal Opportunity Employer, PCF is committed to a diverse and inclusive workplace prohibiting discrimination on the basis of any non-merit factor.
PCF is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities.
Minimum Qualifications
MINIMUM QUALIFICATIONS:
One year of experience in which clerical work was a major duty.
SUBSTITUTIONS:
Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience.
Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for the required one year of experience.
College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.
NOTE:
Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.
NOTE: Any college hours or degree must be from an accredited college or university.
Job Concepts
Function of Work:
To perform a variety of clerical duties that requires some independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.
Employees follow detailed procedural guidelines in completing well-defined duties.
Level of Work:
Experienced.
Supervision Received:
General from higher-level clerical and/or supervisory personnel.
Supervision Exercised:
None.
Location of Work:
May be used by all state agencies.
Job Distinctions:
Differs from Administrative Coordinator 1 by the presence of responsibility for clerical duties that require some independent judgment to perform.
Differs from Administrative Coordinator 3 by the absence of advanced level duties that not only require some independent judgment, but also involve a greater scope and complexity.
Examples of Work
Index incoming mail for the Surcharge department; notate provider number on documents and sends to appropriate Surcharge folders.
Requests additional and/or missing documentation needed to process PCF enrollments.
Index and process Finance Notices received by PCF for enrolled Health Care Providers with financed Primary Premiums.
Processes/notates mid-term policy updates that do not involve surcharges. Completes Surcharge file clean-up.
Assists Administrative Coordinator 3-4 in matching data reports to incoming checks.
Sends out monthly renewal notices for healthcare providers.
Performs related duties as assigned.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave– Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave – State employees receive the following paid holidays each year:
+ New Year's Day
+ Martin Luther King, Jr. Day,
+ Mardi Gras,
+ Good Friday,
+ Memorial Day,
+ Independence Day,
+ Labor Day,
+ Veteran's Day,
+ Thanksgiving Day and Christmas Day.
* Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system
+ Teacher's Retirement System of Louisiana (www.trsl.org),
+ Louisiana School Employees Retirement System (www.lsers.net), among others
01
Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command. 1= I have no experience and/or am uncomfortable accepting direction 2= I have limited experience or require assistance to accept direction 3= I can accept direction 4= I can accept directions and help others improve their ability to accept direction
02
Explain your rating by providing specific and relevant examples in the box below.
03
Rate your ability to display professionalism based on our definition: The ability to recognize how your actions impact the perceptions of both you and your organization. 1= I have no experience and/or am uncomfortable displaying professionalism 2= I have limited experience or require assistance to display professionalism 3= I can display professionalism 4= I can display professionalism and help others improve their ability to display professionalism
04
Explain your rating by providing specific and relevant examples in the box below.
05
Rate your ability to focus on customers based on our definition: The ability to serve the needs of those who support and/or rely on the services provided. 1= I have no experience and/or am uncomfortable focusing on customers 2= I have limited experience or require assistance to focus on customers 3= I can focus on customers 4= I can focus on customers and help others improve their ability to focus on customers
06
Explain your rating by providing specific and relevant examples in the box below.
07
Rate your ability to manage time based on our definition: The ability to control your time to increase effectiveness, efficiency, or productivity. 1= I have no experience and/or am uncomfortable managing time. 2= I have limited experience or require assistance to manage time 3= I can manage time 4= I can manage time and help others improve their ability to manage time
08
Explain your rating by providing specific and relevant examples in the box below.
Required Question
Agency
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
Apply
Please verify your email addressVerify Email
Source : Louisiana Department of State Civil Service
