Administrative Coordinator - University of North Texas System

Title: Administrative Coordinator

Employee Classification: Administrative Coordinator

Campus: University of North Texas

Division: UNT-Provost

SubDivision-Department: UNT-College of Lib Arts & Soc Sci

Department: UNT-Geography-121700

Job Location: Denton

Salary: $40k+. Commensurate with experience.

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview:

Department Summary

The department of Geography is a diverse, interdisciplinary, and collaborative department. Our faculty comprises 14 members from 7 countries with expertise in: Earth Science & Modeling; Globalization, Development, & Cities; Human Systems & the Environment; and GIS & Remote Sensing. We are located in the Environmental Education, Science and Technology Building (EESAT) along with environmental scientists and environmental philosophers as well as the Elm Fork Education Center.

Position Overview

The Administrative Coordinator is the lead person in the department front office. Primary responsibilities include overseeing the departmental budget; assisting faculty with grant and project budgets; overseeing office staff; and planning semester and summer course schedules. Other responsibilities include payroll, faculty travel, staff professional development, and other duties (see below).

Minimum Qualifications

Bachelor's Degree and three years' of highly responsible and varied office administration or business management experience; or any equivalent combination of education, training, and experience.

Knowledge, Skills and Abilities

• Exceptional customer service skills.
• Advanced written communication skills.
• Advanced Microsoft Office skills.
• Knowledge of accounting/budgeting procedures.
• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
• Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
• Ability to conceptualize, plan and organize multiple programs and assignments effectively.
• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
• Skill in developing and maintaining good working relationships.
• Knowledge of policies, practices, procedures and terminology of assigned function.

Preferred Qualifications

None

Required License/Registration/Certifications

None

Job Duties:

• Administer all aspects of departmental budgets on all departmental chart strings. Prepare and maintain proper documentation; handle all purchasing requirements for department. Approve invoices. Holder of department pcard; Oversee classified and hourly payroll documents in EIS. Prepare ePARs; process faculty travel.
• Lead front office, including supervision of staff, maintain web page and assist with social media, creating marketing materials such as flyers, newsletters images; oversee departmental records; oversee front office operations; maintain communication with other UNT offices.
• Serve as representative in faculty meetings: maintain minutes; administer polls and surveys.
• Prepare course schedules for each semester and summer, purchase course support materials.
• Provide administrative assistance to chair: Budgetary advice, prepare correspondence, prepare reports and responses to official inquiries.

Work Schedule:

8:00am to 5:00pm; Monday - Friday; 40 hrs/wk.

Driving University Vehicle:

No

Security Sensitive:

This is a Security Sensitive Position.

Special Instructions:

Benefits:

For information regarding our Benefits, click here.

EEO Statement:

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, facilities and employment practices. The University of North Texas System immediately investigates complaints of discrimination and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.