Administrative Coordinator - G118 Finance - Columbus Consolidated Government

This position is responsible for assisting the Director in managing the administrative operations of the department to include budget management, processing payments, oversight of contracts, and maintaining all records related to the Pension Board.

• Assists the Director in managing the administrative operations of the department.
• Assists the Director with the negotiation, preparation, and maintenance of E-911 contracts.

• Assists with the reporting and collection of E-911 payments.

• Serves as recording secretary for the Pension Board; prepares agendas; records and transcribes minutes; distribute information to Board members; schedules conference room.
• Prepares and enters cash receipts; advises corresponding departments of revenues received.
• Processes all information and documents needed for new hires; Prepares, maintain and secure personnel files for all employees; enter all personnel actions.
• Assists with year-end audit; prepares and manages the annual budget for the Finance Director’s office; processes purchase requests for the Director’s office and other departments as needed.
• Processes biweekly department payrolls, which consists of mileage, sick and vacation data.
• Composes correspondence, memoranda, letters, reports, charts and other documents under general direction of own initiative to expedite the process and completion of work.
• Answers department phone lines and assists visitors at the counter as necessary.
• Performs administrative duties in support of the Columbus Building Authority; schedules meetings; maintains records.
• Processes and coordinates travel arrangements for department personnel.
• Performs other related duties as assigned.