Administrative Coordinator - Cayuga Health System

Administrative Coordinator

Cayuga Health and its affiliates are the region's leading healthcare system and most trusted providers of integrated health services, empowering our people in our mission to equitably improve the well-being of the communities we serve. Our commitment to providing extraordinary healthcare begins with our team of extraordinary professionals who are continuously discovering clinical innovations and enhancing access to the most up-to-date facilities, equipment, technologies, and research protocols. Cayuga Health's commitment to our employees includes competitive compensation, comprehensive employee benefits programs, and the opportunity to explore and build a career in healthcare through our many professional development programs. 

The Administrative Assistant is essential to the implementation of the CRC mission. As the first contact most clients will have with our agency, it requires genuine caring and empathy for people affected by cancer. As support to the volunteer, outreach, client services and development programs, a collaborative and team spirit attitude is essential. The ability to pivot tasks as needed is also a requirement for success. This is a flexible 15-20 hour/week position, working Tuesday - Friday and is not benefits eligible. The potential for growth and advancement is at the discretion of the individual.

Roles and Responsibilities:

• Manage the agency calendar and make appointments, prioritizing Boutique and Client services appointments.
• Receive, sort and deliver all incoming mail.
• Manage general agency email and respond/forward messages accordingly.
• Place office supply orders bi-weekly, or when needed.
• Coordinate and process boutique donations.
• Record relevant client interactions in database.
• Manage boutique inventory.
• Gather and organize invoices and credit card receipts for bookkeeper.
• Send regular monthly invoices to CMC for payment.
• Place agency events on local calendars.
• Respond to requests for information or participation from other local agencies.
• Communicate with vendors and generate tax-exempt paperwork for vendors.
• Generate reports (Bloomerang, Excel, etc.) as needed.
• Support the day-to-day functions of the agency as needed.
• Record and deposit donations see below
• Record & deposit event donations. see below
  
• Produce Donor Recognition/thank you letters.

Preferred Skills and Experience:

• High School Diploma and 3- 5 years' experience.
• Synergistic approach to working with colleagues, volunteers, and community partners.
• Great organizational skills.
• Great oral and written communication and listening skills.

Location and Travel Requirements:

• Onsite
• CRC Offices

Pay Range Disclosure:

• $24 to $25.23 per hour

Cayuga Health System and its affiliates are committed to treating all patients, providers, staff and volunteers equitably and with dignity, ensuring the highest levels of safety, care and respect, and striving to recognize and overcome biases and policies that contribute to disparities in healthcare access, equitable care and positive health outcomes for all.

We are proud to be an Equal Employment Opportunity employer, supporting the growth and health of our employees and community by embracing the rich diversity, needs and circumstances of all peoples and prioritizing opportunities to build a diverse and inclusive workplace. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable protected characteristics.

If you require reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact the Cayuga Health Talent Acquisition team at talentacquisition@cayugahealth.org.

I certify that the information contained in this application is correct and complete to the best of my knowledge. I understand that any falsification or omission of information may disqualify me from further consideration for employment or, if hired, may result in termination. In consideration for my employment, I agree to abide by the rules and regulations of the company, which rules may be changed, withdrawn, added, or interpreted at any time, at the company's sole option and without prior notice to me.

I understand that any hiring decision is contingent upon my successful completion of all of the Company's lawful pre-employment/post-offer checks, which may include a background check, drug screen, employment references, and licensing review. If I am made a conditional offer of employment, I agree to execute any consent forms necessary for the Company to conduct its lawful pre-employment/post-offer checks. Such checks will not be conducted until allowed under applicable federal, state, and local law. I understand if I have a criminal background, it will not automatically disqualify me from employment unless otherwise required by law. I agree to execute any consent forms necessary for the Company to conduct its lawful pre-employment checks.

I also understand that the Company is a drug and alcohol-free workplace and has a drug and alcohol testing program consistent with applicable federal, state, and local law. I understand that after a conditional offer of employment, I must submit to and pass a pre-employment drug test as a condition of employment.