Administrative Coordinator - Oregon Health & Science University

Department Overview:

This position performs and coordinates a variety of advanced technical and/or administrative tasks related to the Oregon Rural Nurse Scholars (ORNS) grant, funding period 2024-2028.

Function/Duties of Position:

Coordination:

Develops procedures, systems, and forms necessary to achieve grant objectives; disseminates information to grant team, clinical partners, and the public; plans and coordinates grant-related meetings, training, travel; coordinates the editing, proofing, printing, and distribution of grant applications, newsletters, brochures, syllabi, and/or manuals; coordinates and implements administrative processes necessary to facilitate program evaluation and data analysis; coordinates grant-related information needed for HRSA reports. Performs assigned lead work duties.

 

Administrative assignments:

Receives and reviews documents, applications, and requests related to grant participants, team, and funding source; investigates circumstances, responds to questions, and resolves any discrepancies, researches, collects data and prepares reports; compiles statistical information related to program success and performance; participates in budgeting process, develops detailed reports on monthly, quarterly, and annual basis; inventory records of supplies, equipment, and materials,; develop and disseminate all grant-related marketing material.

Required Qualifications:

• Four years of general office or secretarial experience; OR An associate’s degree or certificate in office occupations or office technology and two years of general office or secretarial experience; OR a bachelor’s degree and two years of general office or secretarial experience; OR an equivalent combination of training and experience.
• Problem solving, time management, communication, interpersonal skill, teamwork, attention to detail, proficient computer and MS database management.
• Ability to perform the job duties with or without accommodation.
  

Preferred Qualifications:

• Experience with administrative/business office operations in an academic, healthcare or other medium to large organization.

Additional Details:

• Work schedule and location are flexible. Working hours need to align with grant timeline and team needs. Occasional travel may be required for meetings/events.
• Able to move freely to complete general office duties. Able to lift and carry objects weighing up to 15 pounds. Ability to stoop, bend, reach and stretch to access file cabinets and storage units; and to sit and work in front of computer for 2 hour at one time.

All are welcome:Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.