Administrative Coordinator, Operating Room - Full-Time, Nights - The University of Chicago Medicine

Be a part of a world-class academic healthcare system, UChicago Medicine, as a Administrative Coordinator in our Operating Room.Here, you will assist our Operating Room team with miscellaneous office tasks such as online filing/uploading of documents, posting of flyers, photocopying, assembling packets/paperwork as well as surgical related administrative activities such as booking surgical cases using the charting system, Epic, answering emergency and non-emergency phone calls.

At UChicago Medicine, we bring the world’s most innovative approaches to patients with all conditions, from common to complex. You will have the ability to work with physicians that are constantly pushing the bounds of possibility forward, conducting groundbreaking research and providing lifesaving, personalized patient care.This position is 100% onsite opportunity. You will need to be based in the greater Chicagoland area.  

Essential Job Functions

• Adjusting to Patient and Customer Needs
• Respecting One Another         
• Maintaining an Appropriate Environment
• The position greets and responds to requests for information from both internal and external customers
• Coordinates preparation, completion and general processing of all applicant and new hire
• paperwork
• Assists in monitoring the budget within established guidelines.
• Plans for long and short term provisions of supplies and equipment to meet the needs of the office of Nurse Recruitment
• Organizes and coordinates general flow of communication within the office of Nurse Recruitment
• Prepares routine documents including letters, memos, e-mails, reports and forms
• Processes internal transfer paperwork

Required Qualifications

•  High School graduate or equivalent, College course work in business or health-care related field preferred

Preferred Qualifications

• Ability to manage and sustain multiple projects as normally acquired through 3 years of work experience.
• Ability to communicate basic factual information and directions clearly and courteously in order to respond to incoming telephone calls, as normally acquired through working in a service oriented environment.
• Ability to use word processing software such as Microsoft Word at the intermediate level so as to produce routine correspondence; must have knowledge of arithmetic functions and ability to use spreadsheet software such as Microsoft Excel at the basic level to produce reports
• Ability to analyze and prioritize multiple tasking from a number of sources, as normally acquired through 3 years of work experience
• Excellent organizational, written communication, interpersonal skills and problem solving abilities required
• Ability to make decisions quickly on a range of tasks in a fast paced environment with constantly changing priorities

Position Details

• Job Type/FTE: Full-Time, 1.0
• Shift: Nights 10p-630a 
  
• Work Location: Onsite - Hyde Park
• Unit/Department: Perioperative Services
• CBA Code: Non-Union 

In this role, we anticipate that you will generally work approximately 40 hours per week. We anticipate that you will generally be scheduled to work the third shift, from approximately 6pm-10a and will be scheduled for on-call shifts. We anticipateyou will be scheduled to work 100% at the Hyde Park campus. 

We’ve been at the forefront of medicine since 1899. We provide superior healthcare with compassion, always mindful that each patient is a person, an individual. To accomplish this, we need employees with passion, talent and commitment… with patients and with each other. We’re in this together: working to advance medical innovation, serve the health needs of the community, and move our collective knowledge forward. If you’d like to add enriching human life to your profile, UChicago Medicine is for you. Here at the forefront, we’re doing work that really matters. Join us. Bring your passion.

UChicago Medicine is growing; discover how you can be a part of this pursuit of excellence at: UChicago Medicine Career Opportunities.

UChicago Medicine is an equal opportunity employer.  We evaluate qualified applicants without regard to race, color, ethnicity, ancestry, sex, sexual orientation, gender identity, marital status, civil union status, parental status, religion, national origin, age, disability, veteran status and other legally protected characteristics.

Must comply with UChicago Medicine’s COVID-19 Vaccination requirement as a condition of employment. If you have already received the vaccination, you must provide proof as part of the pre-employment process. This is in addition to your compliance with the Flu Vaccination requirement as well. Medical and religious exemptions will be considered consistent with applicable law. Lastly, a pre-employment physical, drug screening, and background check are also required for all employees prior to hire.