Administrative Coordinator - Ideematec Inc.

Ideematec, Inc., with its offices in Arizona, is a German provider of high-performance solar tracking systems. An international track record of over 5.5GW, more than 15 years of experience in the tracker field, and 80+ diverse patents have made Ideematec a trusted partner in most advanced solar PV tracking technology.

To expand our North American team, we are hiring an Administrative Coordinator for our Scottsdale, AZ location (hybrid).

Ideematec, Inc. is seeking a detail-oriented and organized Administrative Coordinator to join our team. This role will be pivotal in supporting our administrative operations, with a focus on handling accounting tasks and assisting with marketing initiatives. The ideal candidate will thrive in a fast-paced environment, possess strong multitasking abilities, and have a keen eye for both financial accuracy and marketing strategies. You will work closely with all departments and report to the Director of Operations. This is a hybrid position that will work 3-4 days/week in our Scottsdale office location and remotely for the rest.

Responsibilities

1. Accounting:
• Manage accounts payable and receivable processes.
• Prepare and process invoices and expense reports.
• Monitor financial transactions and ensure accuracy in financial records.
• Assist in budget preparation and expense tracking.
• Conduct reconciliations of bank statements and accounts.

1. Administrative Support:
• Coordinate administrative activities and operations.
• Support executive staff, including CEO.
• Act as the point of contact between departments, clients, and vendors.
• Manage office supplies inventory and place orders as necessary.
• Assist in scheduling meetings and appointments.

1. Marketing Assistance:
• Support marketing campaigns and initiatives as directed.
• Assist in organizing promotional events, conferences, and campaigns.
• Prepare marketing materials, including presentations and reports.
• Monitor and update social media platforms and company website.

1. Documentation and Reporting:
• Maintain accurate records and documentation, physical and digital.
• Prepare and distribute internal communications and reports.
• Compile data and generate reports as required.

1. General Office Operations:
• Ensure the smooth running of office systems and procedures.
• Handle confidential information in a professional manner.
• Perform other administrative duties as assigned.

Qualifications

• Bachelor's degree in marketing, business administration, or related field
• 2+ years of experience in a similar role
• Strong organizational skills and attention to detail
• Ability to multitask and prioritize in a fast-paced environment
• Knowledge of accounting principles and practices
• Familiarity with marketing strategies and social media platforms
• Proficiency in MS Office (MS Excel and MS Word, in particular) and accounting software (e.g., QuickBooks)

• Excellent organizational and time management skills
• Creative problem-solving skills and ability to think outside the box
• Interest in the renewable energy and solar sector

Ideematec is an equal opportunity employer that offers competitive compensation, 401(k) retirement savings plan with company match, comprehensive health benefits package as well as a modern- and flexible work environment suited to any fitting candidates' needs. Ideematec offers opportunities for professional development and career growth within a dynamic and rapidly expanding industry.