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ADMINISTRATIVE COORDINATOR - SR. ADMINISTRATIVE COORDINATOR - Accounts Payable at Southwest Research Institute
San Antonio, TX
About the Job
Who We Are:
Accounts Payable staff review invoices and process payments based on Purchase Order terms and Institute policies. By joining our team you will receive an additional $500 taxable payment in your first paycheck.
Objectives of this Role:
- Process invoices timely and accurately in accordance with Cost Accounting Standards and Federal Acquisition Regulations in order to take advantage of vendor discounts.
- Monitor vendor statements to ensure payments are up to date and that all credits received are accounted for.
- Assist and potentially lead new processes for the AP team.
- Review vendor statements for past-due invoices, credits or other activity requiring resolution.
- Research and resolve invoice or statement discrepancies timely to include communication with vendors, Purchasing Department and/or Institute staff.
- Upon request, research and resolve outstanding purchase order commitments. This is essential to the accuracy of project accounting.
- Research and clear stale and or outstanding purchase order commitments. This is essential to the accuracy of project accounting.
- Assist with process improvements and automation to facilitate timely and accurate invoice processing.
Daily and Monthly Responsibilities:
- Sorting, tracking and processing invoices accurately and within payment terms.
- Respond to vendor requests for payment status promptly.
- Respond to Institute staff inquiries and research requests in a timely manner.
- Must be detail oriented and organized.
- Assist with special projects or audit requests as requested that will impact business operations and process improvements
Requirements:
- Requires a high school diploma or equivalent.
- Classes in Accounts Payable, Accounting or related AS degree preferred/courses preferred
- 6 years: Must be PC proficient using Microsoft Office and able to accurately and efficiently type and operate a 10-key.
- Knowledge of general business practices and procedures with an ability to maintain organization of assignments to meet tight deadlines.
- Must be able to exercise discretion and independent judgment, diligence and attention to detail in the completion of assigned tasks and projects.
- A valid/clear driver's license is required.