ADMINISTRATIVE COORDINATOR - SR. ADMINISTRATIVE COORDINATOR - Accounts Payable at Southwest Research Institute

Who We Are:

Accounts Payable staff review invoices and process payments based on Purchase Order terms and Institute policies. By joining our team you will receive an additional $500 taxable payment in your first paycheck.

Objectives of this Role:

• Process invoices timely and accurately in accordance with Cost Accounting Standards and Federal Acquisition Regulations in order to take advantage of vendor discounts.
• Monitor vendor statements to ensure payments are up to date and that all credits received are accounted for.
• Assist and potentially lead new processes for the AP team.
• Review vendor statements for past-due invoices, credits or other activity requiring resolution.
• Research and resolve invoice or statement discrepancies timely to include communication with vendors, Purchasing Department and/or Institute staff.
• Upon request, research and resolve outstanding purchase order commitments. This is essential to the accuracy of project accounting.
• Research and clear stale and or outstanding purchase order commitments. This is essential to the accuracy of project accounting.
• Assist with process improvements and automation to facilitate timely and accurate invoice processing.

Daily and Monthly Responsibilities:

• Sorting, tracking and processing invoices accurately and within payment terms.
• Respond to vendor requests for payment status promptly.
• Respond to Institute staff inquiries and research requests in a timely manner.
• Must be detail oriented and organized.
• Assist with special projects or audit requests as requested that will impact business operations and process improvements

Requirements:

• Requires a high school diploma or equivalent.
• Classes in Accounts Payable, Accounting or related AS degree preferred/courses preferred
• 6 years: Must be PC proficient using Microsoft Office and able to accurately and efficiently type and operate a 10-key.
• Knowledge of general business practices and procedures with an ability to maintain organization of assignments to meet tight deadlines.
• Must be able to exercise discretion and independent judgment, diligence and attention to detail in the completion of assigned tasks and projects.
• A valid/clear driver's license is required.