Administrative Coordinator - Atrium

About Atrium:

What you do matters. As a people-centric organization, we foster an environment of collaboration, high performance, and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team.

Client Overview:

We are working with a well-established financial services company with over 60 years of rich history and recognition for their excellence in the Financial Services industry. This company offers an excellent launchpad for careers throughout the financial services industry,  from Administrative to customer service, marketing, and human resources. They enjoy helping young professionals of all backgrounds grow within the roles they love. By starting your career journey with our client, you’ll instantly gain access to a support structure and community of dedicated and passionate associates who can help you accelerate your career. Currently, they are looking for an Administrative Coordinator to join their team.

Salary/Hourly Rate:

$21/hr

Position Overview:

We are seeking an Administrative Coordinator to assist with the Marketing team on a temp-to-hire basis. This Administrative Coordinator position will be on-site and our client is seeking individuals with at least 2 – 3 years of administrative support. This position provides administrative support and assistance to the departments within the company by answering and directing phone calls, assisting the accounting team, data entry, ordering supplies, and other duties as requested.

Responsibilities of the Administrative Coordinator:

• Support the VPs and Meeting Event Planners – Print name badges for participants (must know how to merge documents to print badges and labels).
• Book travel, handle expense reports, manage multiple calendars, and event planning (for example dinners for 20+ guests).
• Reconcile the invoices from the event meeting and enter the expenses into the company’s expense system (Chrome River).
• Perform some basic accounting and reconciliation will be required.
• Utilize basic phone skills – answering basic questions, taking messages, forwarding calls, and responding to general client inquiries.
• Schedule and coordinate meetings, events, interviews, and appointments.
• Manage the department’s general email and promptly respond/follow up on email correspondence.
• Assist meeting planners to prep for conferences (projects, packing, shipping).
• Perform various clerical and administrative tasks, such as managing calendars, scheduling meetings, preparing reports, handling correspondence, and organizing documents.
• Maintain and update digital office files, including invoices, purchases, and other documents.

Qualifications for the Administrative Coordinator:

• Administrative experience: 2 – 3 years.
• Proficient in Microsoft Office (Outlook, Excel, and Word).
• Maintain currency in modern office management methods and techniques.
• Attend to detail while maintaining a big-picture orientation.
• Ability to communicate effectively, both orally and in writing.
• Strong organizational, and time management skills and ability to multi-task and prioritize work.
• Self-motivated with a commitment to timely delivery of tasks.
• Ability to work in a fast-paced and high-volume environment.
• Excellent verbal and written communication skills with a customer service mindset.
• Team player willing to go above and beyond for our customers.
• Data entry skills along with a knack for numbers.
• Basic knowledge of accounting is preferred.
• Prior experience working with Event Planning teams is a plus.

Education Requirements:

• Associate’s degree is required.

Benefits:

• Medical, dental, and vision.
• 401K.