Administrative Management Specialist - Federal Transit Administration

Summary This position is in the Federal Transit Administration’s (FTA) Region 2 Office in New York, New York. The Region 2 Office is responsible for providing Federal financial assistance, programmatic and project management oversight, and technical assistance to States, municipalities, metropolitan planning organizations, and public transportation providers in New York and New Jersey. Responsibilities As an Administrator Management Specialist, you will: Serve as the lead administrative human resources liaison for the office. Leading the development and quality assurance/ quality control of required paperwork to support human resources actions. Execute procurement and contracting for the regional office space to maintain operational status, including oversight of contracts and exercising discretion to retain subject matter experts to satisfy technical requirements. Lead the coordination of regional responses to correspondence in an organization and/or acts as a liaison or handles the communication with peers or groups within the organization. Serve as the lead Regional trusted agent and have primary responsibility to process PIV card transactions, including provisioning and certificate updates. The ideal candidate for this position is an experienced Administrative Officer who has expertise in various administrative functions including cost center management, oversight of the office personnel program, office services management, and contracting and procuring supplies and services. The candidate would also possess high-level oral and written communication skills to advise management and develop human resources, purchasing, and other documents required. Requirements Conditions of Employment Must meet specialized experience stated in Qualifications section Submit application and resume online by 11:59 PM EST on the closing date Required documents must be submitted by the closing date. CONDITIONS OF EMPLOYMENT: SELECTIVE SERVICE: Males born after 12/31/1959 must be registered for the Selective Service. GOVERNMENT TRAVEL CARD: This position involves travel. A government contractor-issued travel card will be issued and must be retained for official business only. BACKGROUND INVESTIGATION: You may be required to complete a background/security investigation and meet preliminary requirements prior to onboarding. TELEWORK ELIGIBILITY: This position may be eligible for occasional and/or regularly scheduled telework. The number of telework days approved will be determined by your immediate supervisor or manager following the agency’s telework policy and guidance. If participating in the telework program, you will be required to sign a telework agreement detailing agency telework policy requirements, working conditions, and expectations for the position. PCS/RELOCATION/RECRUITMENT: Permanent Change of Station (PCS), Relocation, and Recruitment Incentive authorization varies by position/selection and a service agreement may be required. PROBATIONARY PERIOD: You must complete a one-year probationary period (unless already completed). TIME-IN-GRADE: Federal applicants must have served 52 weeks at the next lower grade in the competitive or excepted service in the executive branch to satisfy time-in-grade restrictions contained in 5 CFR 300, Subpart F. Qualifications To qualify for the Grade 13, you must have at least one year of experience equal or equivalent to the GS-12, it must include: Experience with administrative regulations and guidance by providing communication to staff to enable their compliance with current administrative requirements. Experience in applying analytical and evaluative methods and techniques to issues or functions related to office automation. KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas: Computer Skills - Uses computers, software applications, databases, and automated systems to accomplish work. Written Communication - Writes in a clear, concise, organized, and convincing manner for the intended audience. Customer Service - Anticipates and meets the needs of both internal and external customers. Delivers high-quality products and services; is committed to continuous improvement. For all types of consideration, experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. For additional information about applying to Federal positions, please click on the following link: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-policies/#url=e4 All applicants must meet all qualification requirements by the closing date of this announcement. Education Additional Information This announcement may be used to fill additional positions if similar vacancies occur within 90 days of the issue date of the referral certificate. The Fair Chance to Compete for Jobs Act prohibits the Department of Transportation and its Operating Administrations from requesting an applicant's criminal history record before that individual receives a conditional offer of employment. In accordance with 5 U.S. Code § 9202(c) and 5 C.F.R § 920.201 certain positions are exempt from the provisions of the Fair Chance to Compete Act. Applicants who believe they have been subjected to a violation of the Fair Chance to Compete for Jobs Act, may submit a written complaint to the Department of Transportation by email at, FairChanceAct@dot.gov. To learn more, please visit our page at: The Fair Chance to Compete Act | US Department of Transportation