Administrative Manager for Real Estate Team - HomeSmiths Team at KW DTC

We are seeking someone who cares about the quality of their work. The perfect team member will be able to work independently and collaboratively in a fast-paced and unpredictable environment. This job is responsible for day to day support of Sales Agents and the Team Leader/Sales Manager.

The position requires a wide array of abilities and character traits. In addition to having or gaining the entire skill set of an accomplished real estate professional, you will be helping to manage a small company. We hope you like variety and are stimulated by diverse work responsibilities. 

Responsibilities
• Build, implement and manage all systems for clients, lead generation, database management and back office support.

• Coordinate marketing events and client activities

• Oversee all listing files and listing marketing (Brochures, flyers, online marketing, etc.)

• Manage website, blog sites and social media

• Create and maintain an operations manual that documents all systems and standards

• Provide concierge level customer service to clients and customers

• Continue to take day to day office tasks away from agent, organizing workflow and reducing inefficiencies

• Manage contracts and files

• Oversee scheduling for executive and the team; hold weekly meeting

• Keep detailed tracking spreadsheets

• Prepare spreadsheets of weekly/monthly sales statistics, and expense reports

• Assist in marketing responsibilities, social media and other various websites

• Responsible for hiring, training, consulting, and holding accountable all additional administrative team members

• Manage day to day office needs

• Research and develop new systems that will benefit the team

• Errands as needed

Qualifications
• Have excellent attention to detail and high-level accuracy with documents

• Flexible in daily routine; ability to prioritize and manage shifting responsibilities

• Ability to assess, prioritize and act quickly

• Learning based and solution oriented

• Deadline driven and extremely organized

• Open to new ideas and systems

• Able to stay calm and patient when faced with emotional situations

• Excellent customer service and interpersonal skills; can empathize and build relationships with a variety of personalities

• Continue to maintain the goodwill and reputation of the entire team

• Excellent verbal and written communication skills

• Proficient in time management

• A true professional, who supports the entire team in achieving their goals

• Self-motivation, initiative, and ability to follow through tasks to completion

• Ability to work independently, take an initiative


About The HomeSmiths Team
The HomeSmtihs Team is one of the top real estate teams within Keller Williams DTC & exists to serve and impact our Denver Metro area families at the highest level in the real estate industry.

Keller Williams Realty is the #1 largest real estate company in the nation and Keller Williams DTC is the #1 producing real estate office in the entire Colorado region and is involved in 1 out of every 12 real estate transactions in Metro Denver.