Administrative Manager - Talent Alchemist, LLC

Position: Administrative Program Manager (Remote)
Organization: Hewnoaks Artist Residency
Location: Fully Remote
Reports to: Executive Director
Hours: Part-time (~20 hours per week, but varies)
Employment Type: Ongoing, Non-exempt
Compensation: $24-$26 per hour, commensurate with experience

About Hewnoaks

Hewnoaks Artist Residency is an interdisciplinary arts organization located in a historic property in Lovell, ME. Each year, Hewnoaks hosts over 50 artists for brief residencies dedicated to creative practice, offering a serene and inspiring environment for artistic exploration and reflection. As a small organization with a dynamic mission, we are looking for a remote Administrative Program Manager to oversee the administrative and operational aspects of the residency program. The role will be fully remote, with oversight from the Executive Director.

Position Overview

We are seeking a meticulous and adaptable individual with strong administrative and organizational skills to join our team. The Administrative Program Manager will manage the day-to-day operations of the residency program, including the application and selection processes, resident communication, and program coordination. The ideal candidate will be highly independent, comfortable working remotely, and able to manage multiple tasks while maintaining strong attention to detail.

Key Responsibilities

• Application and Selection Processes: Manage residency applications, respond to inquiries, organize submissions, and oversee the selection process. Invite jury members, coordinate evaluations, and notify applicants of outcomes.
  
  
• Resident Communication and Logistics: Coordinate residency schedules, communicate with selected residents, and manage pre-arrival forms. Update welcome materials and support paid retreat/workshop leaders by invoicing participants.

• Website and Communications:

  • Marketing and Website Updates: Coordinate updates to the website and manage social media (especially Instagram) and newsletters.

• Administrative Support:

  • Post-Residency Follow-up: Collect exit surveys, update artist records, and send thank-you notes to residents. Assist the Executive Director with board reports, fundraising materials, and tracking donations in the CRM (Salesforce).
    
    
• General Tasks: Troubleshoot technical issues, assist with event organizing, and provide administrative support for various aspects of the residency program.
  
  
• All other duties as assigned.

Key Qualifications

• Strong administrative, organizational, and communication skills
• Experience in arts administration or nonprofit program management preferred
• Detail-oriented and able to manage multiple workflows simultaneously
• Proficiency in Microsoft Word, Excel, Google Workspace, with experience in platforms like Submittable, Salesforce, and WordPress
• A degree or experience in an arts-related field is preferred
• Creative problem-solving skills and a sense of initiative

Work Environment

• Fully remote position with flexible hours, though work will generally take place between 9am-5pm Eastern.
• Regular communication with the Executive Director and other team members via Zoom, email, and project management tools
• Occasional virtual meetings with residency applicants, artists, and partners

Compensation
The hourly rate for this position is $24-$26, commensurate with experience.

To Apply
Please submit your resume and cover letter. Interviews will be conducted on a rolling basis, so we encourage candidates to submit their materials early. Only complete applications will be reviewed, and only shortlisted candidates will be contacted.