Administrative Manager - Ultimate Staffing Services

Ultimate Staffing is seeking candidates for a Direct Hire position in Smithfield!

This position is 100% ON SITE! Hours will be Monday-Thursday 7AM-4PM, Friday 7AM-12PM.
Salary will be $60-80K/yr DOE - FREE HEALTH INSURANCE!!

Details:
The Administrative Manager will oversee many of the financial administrative tasks being completed by other departments, including receiving, subcontractor onboarding/payments and warranty. The goal of this role is to ensure the workflow for these departments is running smoothly.

Job Duties:
- Ensure the employees receiving vendor invoices and credits are processing them accurately and in a timely manner.
- Be the first point of escalation for discrepancies between vendor invoices and our Purchase Orders (PO).
- Coordinate with Account Administrative Managers on issues that are occurring in purchasing/invoicing.
- Ensure the employees processing subcontractor payments are being processed correctly and on time.
- Ensure the employees processing VPOs are moving them through the system in a timely and accurate manner.
- Ensure our Warranty department is effectively managing warranty claims, resolving issues promptly and maintaining high standards of customer satisfaction.
- Point of Contact for Credit Card reconciliation at each branch.
- Collaborate with other departments to ensure smooth workflow and communication.
- Process weekly timesheets for direct reports.

***MUST Have experience managing a team!***
Previous experience in the construction/subcontracting industry STRONGLY preferred!

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. To the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.