Administrative Office Manager at Sevita

SUMMARY

The Office Manager is a full time position and is considered supervisor, non-exempt and paid by salary.  Responsible for supervising administrative and support services for a larger state or multi-state business unit.

This position may supervise Office Coordinators and other support positions.  Responsible for general administrative support, office management, and may be responsible for supervision of processing activity including purchasing, accounts payable, accounts receivable, payroll, and information technology.

Generally works full-time in a supervisory and professional capacity, and may perform limited clerical or processing duties.  This employee works at the state or operating group office level.  

• Fairfax,  CA (Marin County)
• NeuroRestorative facility located on Sir Francis Drake Blvd
• Full Time
• Salaried pay of $45,000 - $50,000
• Full Benefits (Medical, Dental & Vision)
• Paid Time Off (Vacation, Sick & Personal)
• Holiday Pay
• 401k with Company match
• Pay on Demand
• Home like setting

ESSENTIAL JOB FUNCTIONS

To perform this job successfully, an individual must be able to satisfactorily perform each essential function listed below: 

Office Management:

1. Organizes, manages and maintains physical office space; corresponds with landlord as required.
2. Clerical: Responsible for supervision and oversight of clerical functions including scheduling, data collection, communications and mail; supports operating group and state management teams including operations, quality improvement, human resources and finance.
3. Maintains systems for current licenses, leases, contracts and agreements.
4. Maintains and manages data bases and mailing lists; maintains organizational charts.
5. Arranges events and meetings for management team.

Human Resources:

1. Supervises administrative support positions to include hiring, orientation, training, scheduling, evaluation and discipline and termination.
2. Employee Safety: Oversees office compliance for employee safety workers’ compensation programs and OSHA compliance.
3. Oversees data collection and processing of payroll for office employees; on-boards employees; manages employee background check system.

Procurement:

1. Approves and orders supplies and equipment for operating group and/or state office; manages spending for budgetary compliance.
2. Orders, distributes and manages inventory of gas and company purchasing cards.
3. Accounts Payable: Manages local accounts payable processing; handles vendor relations
4. Assists with travel and hotel arrangements.

Information Technology:

1. Support: Acts as liaison with IT department; assists with local troubleshooting
2. Manages or assists with technology set-up for operating group and/or state office.
3. Orders, distributes, and manages inventory for employee computers, Purchase cards, and other IT equipment

Other:

• Performs other related duties and activities as required.

SUPERVISORY RESPONSIBILITIES

• Supervises Ancillary and Activities staff

Minimum Knowledge and Skills required by the Job

The requirements listed below are representative of the knowledge, skill, and/or abilities required to perform the job: 

Education and Experience: 

• Associates degree in related field.
• 1-3 years of administrative and supervisory experience. Proficiency in accounting and basic computer skills and applications are required.

Certificates, Licenses, and Registrations:

• Current driver's license, car registration and auto insurance if driving on the behalf of the Company. 

Physical Requirements:

• Light work.  Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.  If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work.

AMERICANS WITH DISABILITIES ACT STATEMENT

External and internal applicants, as well as position incumbents who become disabled, must be able to perform the essential job functions either unaided or with assistance of a reasonable accommodations to be determined on a case by case basis through the interactive process.