Administrative Officer 1 (PCN 062335) - State of Alaska

 
What You Will Be Doing:
This position manages and coordinates administrative activities to ensure the integrity of personnel functions at the Alaska Psychiatric Institute (API).
 

• Personnel Management and Administrative Support:
  • Provides daily guidance on personnel processes, procedures, and services, such as oversight of payroll and recruitment activities.
  • Oversight of HR actions and provides daily guidance and direction to managers and supervisors on personnel processes, procedures, and services including recruitment, training, performance evaluations, discipline, and potential concerns for labor relations, referring staff to department consultants as necessary.
  • Oversight of hospital-wide recruitment activities
• Budget and Financial Management:
  • Prepares and updates Personal Services module for budget submission.
  • Tracking and updating overtime reports and assisting with annual cost reporting.
  • Work closely with hospital leadership and division management to develop plan for budgetary needs to ensure available positions/resources meet programmatic goals and patient care standards.
• Supervision:
  • Responsible for supervising three positions. Provide training and guidance to subordinate staff.

Our Organization, Mission, and Culture:
The Alaska Psychiatric Institute mission is to: Provide compassionate healthcare to support Alaskans in living their best possible lives.

The Alaska Psychiatric Institute vision is: An Alaska where everyone receives the care they need when they need it without judgement.

Our division values are: 

• Safety
• Education
• Responsibility
• Valuing Hope and Recovery
• Integrity
• Compassion-Fairness and Honesty
• Excellence                           

If you are someone that embraces these values and want to assist in the mission of API, we encourage you to apply today.

The Benefits of Joining Our Team:
You would be a part of a thriving team who supports one another and treat each other with warmth and respect, honoring each person as unique. A team that values the diversity of experiences, beliefs, and perspectives.
 
Our work provides a variety of administrative and clerical tasks with a mix of process and project-oriented work. Candidates will find opportunities for advancement within both Alaska Psychiatric Institute and Department of Family and Community Services. Working for API will offer you the opportunity to improve your skills in organizing and prioritizing work assignments, providing customer service, and using a variety of computer software.
 
The Working Environment You Can Expect:
The selected candidate will work in an environment that is fast paced, busy and challenging at times, but embraces collaboration through working closely with supervisors, managers, and personnel to assist in providing services to Alaska Psychiatric Institute.

This position is located at 3700 Piper Street in the U-MED district of east Anchorage which offers several maintained walking trails, parks and nearby lakes.  This area is filled with several restaurants, shopping stores, and has easy access to public transportation.
 
Who We Are Looking For:
Below are the knowledge, skills, and experience that demonstrate the skills we are seeking:

• Experience with personnel management and supervision.
• Ability to effectively and independently organize work time, establish priorities, multi-task with frequent interruptions, meet reporting deadlines, and exercise sound judgment. 
• Knowledge and use of integrated accounting and data reporting systems, such as the State's IRIS (FIN and HRM), ALDER, Alaska Budget System (ABS), and the Online Position Description system (OPD), and/or similar programs. 
• Familiarity with reading and interpreting Contracts, Regulations, processes, such as Bargaining Unit contracts.
• High level of proficiency in the use of Microsoft Office systems.

A cover letter is NOT required for this position. Your complete application, including supplemental questions, will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.
 
To view the general description and example of duties, please go to the following link: https://www.governmentjobs.com/careers/alaska/classspecs/889583?keywords=administrative%20officer&pagetype=classSpecifications