Administrative Officer - Veterans Affairs, Veterans Health Administration

Summary The incumbent reports directly to the Director of the Multiple Sclerosis Center of Excellence (MSCoE) West at the VA Puget Sound Health Care System (VAPSHCS) in Seattle, and works with the National MSCoE Administrative Officer (AO) in the Neurology Clinical Program within the Neurology Program Office in VA Central Office (VACO) Specialty Care Services. Responsibilities Responsible to collect, coordinate, assemble, manage, read, evaluate, interpret, track, review, edit, and finalize mandatory MSCoE administrative reports. These can include national reports such as the MSCoE Annual Report, the MSCoE Score Card, the Neurology Assessment Advisory Subcommittee (NCAS) Report, MSCoE 5-year Summary for the VACO Evaluation, MSCoE Strategic Plan Goals and Strategies, the MSCoE and RSP VERA Report, and develop other supporting documents for the MS System of Care. Works collaboratively with the administrative staff in East and West to support the MSCoE functional cores (clinical care, education, informatics, and research), to schedule meetings, and develop and track projects progress. The incumbent must collaborate with Directors on strategic planning and tracking of outcomes. Responsible for the administrative guidance, regulatory compliance, quality assurance and control, performance measurement and improvement, and policy management focused in MSCoE West in Seattle. The incumbent must demonstrate self-initiative along with independent thinking and must be proactive while working with MSCoE leadership at all levels, without losing sight of the day-to-day operations in Seattle. The incumbent must demonstrate self-initiative along with independent thinking and must be proactive while working with MSCoE leadership at all levels, without losing sight of the day-to-day operations in Seattle. Completes assigned duties and responsibilities by established due dates, often by mid-day Eastern time. Most importantly, the incumbent requires an ability to apply an understanding and knowledge to solve administrative problems and implement policy. This involves an accurate interpretation of standard reference material, texts, and manuals covering the application of analytical methods and techniques, and instructions and manuals covering the subjects involved. However, the analytic methods contained in the guidelines may not directly apply to a particular situation. In this instance, prior studies of similar situations may be useful. The incumbent uses judgement to choose and adapt an existing similar guideline. Analytical methods contained in the guidelines are not always directly applicable to MSCoE's specific work assignments. Work Schedule: Monday - Friday, 8:00am - 4:30pm Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD415540 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details. Qualifications To qualify for this position, applicants must meet all requirements within 30 days of the closing date of this announcement, 11/07/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements within 30 days of the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-9 grade level. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: GS-11 EXPERIENCE: You must have one year of specialized experience equivalent to at least the next lower grade GS-9 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: project management experience and skill, including planning, organizing, facilitating teams, fiscal responsibility, and negotiation; contributes to achievement of program objectives, including the essential system-wide objectives related to Risk Management, Accreditation Readiness, Quality Assurance, Employee Occupational Health, Infection Prevention, and Performance Improvement; promotes team building and improves business practices to eliminate barriers to productivity and efficiency; knowledge and skills in applying analytical and evaluative methods and techniques to issues or actions related to office administration; knowledge of pertinent laws, Directives, regulations, policies and precedents which affect administrative operations. OR EDUCATION: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree or a LL.M., in a field related to this position that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. TRANSCRIPTS REQUIRED. OR COMBINATION: Applicants may also combine education and experience to qualify at this level. Applicants must have equivalent combinations of successfully completed graduate level education (in excess of the first two years or 36 semester hours) and specialized experience to meet total experience requirements. TRANSCRIPTS REQUIRED. You will be rated on the following Competencies for this position: Change Management Customer Service Manages and Organizes Information Organizational Awareness Planning and Evaluating Technology Awareness Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The job is primarily sedentary, although some slight physical effort may be required. Much of the work is at a desk but some movement in the facility, such as walking to attend meetings or to deliver materials might be required. There are possible travel opportunities locally and nationally to meet with colleagues in MSCoE, the MSCoE National Network, the NCP and NPO staff, and National non-profit stakeholder meetings that are better done in person. Work Environment: The incumbent typically performs work in an office setting with adequate light and climate control, or upon advance arrangement from a virtual site. However, there is occasional approved work-related travel in the Pacific Northwest or in other parts of the United States for MSCoE planning, evaluation, or dissemination of information. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional Information Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.