Administrative Operations Assistant - Brooklyn - AHRC NYC

AHRC New York City is one of the largest providers of services for children and adults with developmental disabilities in New York City. Our mission is to advocate for people with intellectual and developmental disabilities to lead full and equitable lives.

AHRC NYC is looking to hire an Administrative Operations Assistant (AOA) for the Brooklyn Day Program. The AOA position has an annual salary of $35k ($19,23/hr) and comes with FULL MEDICAL INS. PAID BY AHRC AT NO COST TO YOU! In addition, we also offer generous paid time off, commuter benefits, tuition assistance, a 403(b)-retirement plan with a matching benefit, flexible spending accounts, and discount programs.  Our wellness offerings include an employee assistance program, Twill mental health platform and cash rewards for healthy behavior.

The AOA position involves a variety of routine administrative functions in support of the day-to-day operations of a work unit. Under direct supervision, the AOS performs entry-level administrative activities for a work unit; performs data entry; processes forms and requisitions; maintains recordkeeping; organizes and files information; prepares routine reports and correspondence; responds to requests for information; provides general office assistance; and conducts receptionist duties.

LOCATION: 522 Bushwick Ave. Brooklyn

SCHEDULE: Monday-Friday 8:30am-4:30pm (35hrs/per week)

GENERAL RESPONSIBILITIES

• Perform a wide variety of administrative support activities: open and distribute mail and faxes; type correspondence; screen telephone calls; greet visitors; schedule appointments; order supplies; organize and maintain paper and electronic files; and respond to information requests.
• Perform a wide variety of recordkeeping activities: prepare and maintain records, logs and filing system pertaining to area(s) of responsibility; check, verify, and file a variety of materials into appropriate file systems.
• May perform a wide variety of operational support activities: record and verify information related to department, programs, attendance, personnel and/or payroll records; receive, review, and verify documents, records, and forms for accuracy, completeness, and conformance to applicable rules, regulations, policies, and procedures; prepare and update routine reports and spreadsheets.
• May prepare and process invoices in Workplace and reconcile petty cash.
• May receive and process information of a confidential nature; ensures such information is maintained in strict confidentiality.
• Assist other support staff with assigned functions as needed; perform related duties as required.

QUALIFICATIONS

• High School Diploma or G.E.D. plus 1-3 years of related work experience, or an Associate's or Bachelor's degree plus 6 months -1 year of related work experience, or an equivalent combination of education and experience.
• Must have basic computer skills including experience with and knowledge of Microsoft Word, Excel, and Outlook.
• Must exhibit good administrative skills and knowledge of office procedures and practices, filing systems, and proper telephone and e-mail etiquette.
• Must have the ability to follow directions and perform a variety of recordkeeping and administrative activities with speed and accuracy.
• Good interpersonal and communication skills are required.
• Experience working with individuals with developmental disabilities preferred.

Benefits:

• FULL MEDICAL INSURANCE PAID BY COMPANY! (single & family plans)
• 403(b)
• 403(b) matching
• Dental insurance
• Employee discount
• Health savings account
• Life insurance
• Paid time off (sick, personal and vacation)
• Professional development assistance
• Referral program
• Tuition reimbursement
• Vision insurance

All your information will be kept confidential according to EEO guidelines.