Administrative/ Personal Assistant at Jobot
Bedford, TX 76021
About the Job
This Jobot Consulting Job is hosted by: Christian Aviles
Are you a fit? Easy Apply now by clicking the "Quick Apply" button
and sending us your resume.
Salary: $28 - $31 per hour
A bit about us:
Faith Based Television Network
Why join us?
Opportunity to work directly with Senior Leadership
Job Details
We are seeking a highly organized and professional **Contract Executive Assistant** to provide comprehensive administrative support to a Director overseeing five departments. This contract position will involve managing a wide range of high-level tasks, from coordinating meetings to handling sensitive and confidential matters. The ideal candidate must be comfortable working on a contract basis, adaptable to changing priorities, and capable of managing multiple tasks simultaneously in a fast-paced environment.
Key Responsibilities:
Meeting and Schedule Management:
- Organize and manage the Director’s calendar, ensuring all appointments, meetings, and deadlines are prioritized and well-coordinated.
- Coordinate logistics for internal and external meetings, including preparing agendas, gathering materials, and ensuring everything runs smoothly.
- Serve as the primary point of contact for scheduling and logistical requests, ensuring the Director’s time is optimized.
Task Management and Planning:
- Manage complex tasks and high-priority projects, ensuring timely completion and effective coordination across various departments.
- Handle sensitive matters such as managing estates, overseeing wills, and facilitating stock transfers with confidentiality and professionalism.
- Oversee the planning of high-profile events and meetings, ensuring that all logistical and administrative details are thoroughly organized.
Run Interference:
- Act as the Director’s gatekeeper, managing communications and requests, deflecting less urgent matters, and allowing the Director to focus on strategic priorities.
- Proactively resolve or escalate issues to avoid distractions, keeping the Director’s schedule free from unnecessary interruptions.
Deadline and Project Management:
- Track and manage important deadlines for various projects, ensuring key deliverables are met on time.
- Provide status updates to the Director and ensure progress is being made on important projects.
Communication and Coordination:
- Facilitate clear communication between the Director, internal teams, and external stakeholders, ensuring all parties are aligned on priorities and objectives.
- Draft, edit, and proofread correspondence, reports, and presentations as needed on behalf of the Director.
- Help maintain relationships with key internal and external contacts, supporting smooth interactions across departments.
Miscellaneous Support:
- Adapt to evolving responsibilities and take on various administrative tasks as required throughout the contract period.
- Provide executive-level support for special projects, administrative needs, and ad-hoc tasks that arise.
Qualifications:
Personal Attributes:
Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button.
Are you a fit? Easy Apply now by clicking the "Quick Apply" button
and sending us your resume.
Salary: $28 - $31 per hour
A bit about us:
Faith Based Television Network
Why join us?
Opportunity to work directly with Senior Leadership
Job Details
We are seeking a highly organized and professional **Contract Executive Assistant** to provide comprehensive administrative support to a Director overseeing five departments. This contract position will involve managing a wide range of high-level tasks, from coordinating meetings to handling sensitive and confidential matters. The ideal candidate must be comfortable working on a contract basis, adaptable to changing priorities, and capable of managing multiple tasks simultaneously in a fast-paced environment.
Key Responsibilities:
Meeting and Schedule Management:
- Organize and manage the Director’s calendar, ensuring all appointments, meetings, and deadlines are prioritized and well-coordinated.
- Coordinate logistics for internal and external meetings, including preparing agendas, gathering materials, and ensuring everything runs smoothly.
- Serve as the primary point of contact for scheduling and logistical requests, ensuring the Director’s time is optimized.
Task Management and Planning:
- Manage complex tasks and high-priority projects, ensuring timely completion and effective coordination across various departments.
- Handle sensitive matters such as managing estates, overseeing wills, and facilitating stock transfers with confidentiality and professionalism.
- Oversee the planning of high-profile events and meetings, ensuring that all logistical and administrative details are thoroughly organized.
Run Interference:
- Act as the Director’s gatekeeper, managing communications and requests, deflecting less urgent matters, and allowing the Director to focus on strategic priorities.
- Proactively resolve or escalate issues to avoid distractions, keeping the Director’s schedule free from unnecessary interruptions.
Deadline and Project Management:
- Track and manage important deadlines for various projects, ensuring key deliverables are met on time.
- Provide status updates to the Director and ensure progress is being made on important projects.
Communication and Coordination:
- Facilitate clear communication between the Director, internal teams, and external stakeholders, ensuring all parties are aligned on priorities and objectives.
- Draft, edit, and proofread correspondence, reports, and presentations as needed on behalf of the Director.
- Help maintain relationships with key internal and external contacts, supporting smooth interactions across departments.
Miscellaneous Support:
- Adapt to evolving responsibilities and take on various administrative tasks as required throughout the contract period.
- Provide executive-level support for special projects, administrative needs, and ad-hoc tasks that arise.
Qualifications:
- Proven experience as an Executive Assistant or in a similar role supporting senior leadership, ideally in a contract or temporary capacity.
- Strong organizational skills and the ability to manage multiple priorities and tight deadlines.
- Excellent written and verbal communication skills, with the ability to represent the Director with professionalism and discretion.
- High degree of confidentiality, particularly in managing sensitive matters such as estates, wills, and stock transfers.
- Comfort with using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools.
- Demonstrated ability to handle complex administrative tasks and high-pressure situations with a calm and composed demeanor.
- Must be reliable, professional, and able to work independently while being a supportive team member when needed.
- Must be flexible, adaptable, and able to quickly adjust to changing priorities throughout the contract period.
- Coachable, open to feedback, and eager to learn.
Personal Attributes:
- Proactive, self-motivated, and able to work with minimal supervision.
- Strong problem-solving skills, with the ability to anticipate challenges and provide solutions.
- Capable of wearing multiple hats and managing competing demands effectively in a fast-paced environment.
- Positive, professional attitude with an emphasis on reliability and trustworthiness.
Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button.
Salary
28 - 31 /year
