Administrative Professional/ Assistant - General Atomics and Affiliated Companies
Poway, CA
About the Job
General Atomics Aeronautical Systems, Inc. (GA-ASI), an affiliate of General Atomics, is a world leader in proven, reliable remotely piloted aircraft and tactical reconnaissance radars, as well as advanced high-resolution surveillance systems.
We have an exciting opportunity for an experienced Administrative Professional/Assistant to support operations in San Diego, CA for our Financial Controls Team with the Finance & Administration organization.
This position is responsible for providing direct assistance to a Senior Director and Director, and other members of the Financial Controls team.
DUTIES AND RESPONSIBILITIES:
+ Manages access to and maintains their schedule which requires contact with internal management, staff, and external customers or officials.
+ Coordinates schedules and ensures management is made aware of issues that need immediate attention.
+ Prioritizes email and maintains follow-up system to ensure completion of each task or project. Utilizes judgment in determining which tasks can be handled and which tasks need to be directed to management or to other members of the organization.
+ Interfaces with executives, managers, and staff as well as customers and visitors to gather and prepare information.
+ Maintains confidential and specialized files and/or records
+ Plans, schedules and coordinates various organizational meetings, events, and travel arrangements.
+ Tracks progress of delegated staff assignments and may coordinate activities between departments.
+ May be responsible for approving various ITS/Facilities requests on behalf of Sr. Director
+ Responsible for gathering data and preparing presentations for staff meetings.
+ Responsible for ordering of office supplies
+ Responsible for identifying needs and coordinating submission of requests for facilities, phone, computer, and other equipment necessary for new hires/transfers
+ Responsible for inputting travel requests and expense reports for members of the Financial Controls team within the Concur application.
+ Responsible for maintaining security badge access for auditors in restricted locations.
+ Consolidate data in areas of responsibility. Maintain files and records relating to specific reporting activity.
+ Perform a variety of support tasks such as Delegation of Authority, upload of audit reports and other documentation into our AMT (Audit Management Tracker), conduct Travel Reviews, review invoices and consultant agreements, and similar.
+ Assist with maintenance and review of department-related SharePoint content
+ Demonstrates a collaborative attitude with the ability to work independently and take initiative.
+ Maintains the strict confidentiality of sensitive information.
+ Other duties as assigned or required.
We recognize and appreciate the value and contributions of individuals with diverse backgrounds and experiences and welcome all qualified individuals to apply.46298
Job Qualifications:
+ Typically requires a High School diploma and four or more year's experience of progressively broadening office administration experience, including experience supporting mid-management or higher positions. Equivalent experience may be substituted in lieu of education.
+ Excellent organization skills and ability to establish priorities
+ The ability to identify issues ordinarily encountered and explain and solve routine problems, or situations that require evaluation and interpretation.
+ Strong interpersonal, verbal and written communication skills to accurately document, report and interface effectively with all levels of personnel, including management, customers and vendors.
+ Proficiency in common applications including but not limited to Outlook, Teams, Excel, Word, and PowerPoint.
+ Ability to work both independently and in a team environment is essential as is the ability to work extended hours as required.
Salary: $56,180 - $83,518 Travel Percentage Required 0 - 25 Relocation Assistance Provided Not Provided US Citizenship Required? No Clearance Required? No Clearance Level null Workstyle Hybrid
General Atomics is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity/Affirmative Action Employer and will consider all qualified applicants for employment without regard to race, color, religion, religious creed, ancestry, gender, pregnancy, sex, sexual orientation, transitioning status, gender identity, gender expression, national origin, age, genetic information, military and veteran status, marital status, medical condition, mental disability, physical disability, or any other basis protected by local, state, or federal law. EEO is the law. We also prohibit compensation discrimination under all applicable laws. To learn more visit https://tbcdn.talentbrew.com/company/499/v2_0/EEO Notices.pdf. U.S. Citizenship is required for certain positions.
We have an exciting opportunity for an experienced Administrative Professional/Assistant to support operations in San Diego, CA for our Financial Controls Team with the Finance & Administration organization.
This position is responsible for providing direct assistance to a Senior Director and Director, and other members of the Financial Controls team.
DUTIES AND RESPONSIBILITIES:
+ Manages access to and maintains their schedule which requires contact with internal management, staff, and external customers or officials.
+ Coordinates schedules and ensures management is made aware of issues that need immediate attention.
+ Prioritizes email and maintains follow-up system to ensure completion of each task or project. Utilizes judgment in determining which tasks can be handled and which tasks need to be directed to management or to other members of the organization.
+ Interfaces with executives, managers, and staff as well as customers and visitors to gather and prepare information.
+ Maintains confidential and specialized files and/or records
+ Plans, schedules and coordinates various organizational meetings, events, and travel arrangements.
+ Tracks progress of delegated staff assignments and may coordinate activities between departments.
+ May be responsible for approving various ITS/Facilities requests on behalf of Sr. Director
+ Responsible for gathering data and preparing presentations for staff meetings.
+ Responsible for ordering of office supplies
+ Responsible for identifying needs and coordinating submission of requests for facilities, phone, computer, and other equipment necessary for new hires/transfers
+ Responsible for inputting travel requests and expense reports for members of the Financial Controls team within the Concur application.
+ Responsible for maintaining security badge access for auditors in restricted locations.
+ Consolidate data in areas of responsibility. Maintain files and records relating to specific reporting activity.
+ Perform a variety of support tasks such as Delegation of Authority, upload of audit reports and other documentation into our AMT (Audit Management Tracker), conduct Travel Reviews, review invoices and consultant agreements, and similar.
+ Assist with maintenance and review of department-related SharePoint content
+ Demonstrates a collaborative attitude with the ability to work independently and take initiative.
+ Maintains the strict confidentiality of sensitive information.
+ Other duties as assigned or required.
We recognize and appreciate the value and contributions of individuals with diverse backgrounds and experiences and welcome all qualified individuals to apply.46298
Job Qualifications:
+ Typically requires a High School diploma and four or more year's experience of progressively broadening office administration experience, including experience supporting mid-management or higher positions. Equivalent experience may be substituted in lieu of education.
+ Excellent organization skills and ability to establish priorities
+ The ability to identify issues ordinarily encountered and explain and solve routine problems, or situations that require evaluation and interpretation.
+ Strong interpersonal, verbal and written communication skills to accurately document, report and interface effectively with all levels of personnel, including management, customers and vendors.
+ Proficiency in common applications including but not limited to Outlook, Teams, Excel, Word, and PowerPoint.
+ Ability to work both independently and in a team environment is essential as is the ability to work extended hours as required.
Salary: $56,180 - $83,518 Travel Percentage Required 0 - 25 Relocation Assistance Provided Not Provided US Citizenship Required? No Clearance Required? No Clearance Level null Workstyle Hybrid
General Atomics is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity/Affirmative Action Employer and will consider all qualified applicants for employment without regard to race, color, religion, religious creed, ancestry, gender, pregnancy, sex, sexual orientation, transitioning status, gender identity, gender expression, national origin, age, genetic information, military and veteran status, marital status, medical condition, mental disability, physical disability, or any other basis protected by local, state, or federal law. EEO is the law. We also prohibit compensation discrimination under all applicable laws. To learn more visit https://tbcdn.talentbrew.com/company/499/v2_0/EEO Notices.pdf. U.S. Citizenship is required for certain positions.
Source : General Atomics and Affiliated Companies
