Administrative Services Specialist/Manager (Bilingual - Mandarin) - A Battery Manufacturing Company - IntelliPro Group Inc.
Marshall, MI 49068
About the Job
Position Type: Full-Time
Location: Marshall, MI (On-Site) or Reno, NV (On-Site)
Salary Range / Rate: Total Package $76,000 - $140,000
Work Eligibility: US Citizen/Permanent Residents, No Work Visa Sponsorship Provided
Job ID#: 142625 & 142623
Job Overview:
We are seeking two detail-oriented and resourceful administrative services specialists/manager to join our team. This role involves supporting the Internal Services Manager by handling various administrative tasks, coordinating the relocation of expatriates, managing international travel logistics, and ensuring compliance with company guidelines. The ideal candidate should have strong organizational skills, effectivecommunication abilities, and be comfortable working in a fast-paced environment. Fluency inboth English and Chinese is essential for this role.
Essential Functions:
Administrative Functions:
• Provide assistance with the daily management of office operations, including orderingsupplies, coordinating facility services, and maintaining a well-organized workenvironment.
• Support front desk duties by welcoming visitors, answering phone calls, and managingincoming and outgoing correspondence.
• Assist in planning and organizing meetings, conferences, and events, ensuring all logisticalrequirements are met.
Expatriate Assistance:
• Facilitate the relocation process for employees moving from China to the U.S., coordinating housing, transportation, and other essential services.
• Collaborate with HR and third-party providers to manage visa applications and ensurecompliance with all legal and regulatory requirements.
• Aid in the development and execution of programs to help expatriates and their familiesintegrate into the local culture, providing ongoing support throughout their assignment.
International Travel Management:
• Oversee the arrangements for U.S. employees traveling to China, including booking flights, accommodations, and local transportation, while ensuring adherence to company travel policies.
• Work with HR and legal teams to handle visa applications and ensure that all international
travel complies with relevant regulations.
• Provide continuous support for employees during their international trips, resolving anyissues that may arise.
Policy Adherence:
• Assist the Administrative Services Manager in enforcing company policies related toadministrative operations and travel.
• Ensure that all procedures are in line with company standards and legal requirements, and assist with training staff on these policies.
• Monitor compliance with internal policies, making recommendations for improvements as necessary.
Interdepartmental Support:
• Collaborate with departments such as HR, finance, and operations to ensure that administrative processes are running smoothly.
• Act as a contact point for inquiries from other departments, offering administrativesupport and information as needed.
Flexibility and Travel:
• Maintain adaptability in your work schedule to meet the company’s needs, includingparticipating in events and projects outside of regular business hours.
• Be prepared to travel, both domestically and internationally, to support companyactivities.
Minimum Qualifications
• At least 3 years of experience in an administrative assistant or internal services role, ideally within a corporate setting.
• Previous experience in expatriate relocation and international travel management is preferred.
• Fluency in both English and Chinese is a must.
• Strong organizational skills, with the ability to manage multiple tasks and priorities simultaneously.
• High attention to detail and a commitment to ensuring accuracy in all administrative activities.
• Excellent verbal and written communication skills, with the capability to interact effectively with a diverse group of employees and external partners.
• Problem-solving skills and the ability to address challenges proactively.
• Experience working in a diverse environment, with a good understanding of the needs of expatriates and international business travelers.
• Willingness to adjust to changing circumstances, including working outside regular hours and traveling as necessary.
Physical Requirements:
• Ability to move around work sites, which may include walking, standing, and climbing ladders or stairs.
• Flexibility to bend, kneel, or crouch, particularly when inspecting installations or troubleshooting.
• Capability to lift and carry moderate weights, typically up to 25-50 pounds.
• Occasional lifting of heavier items may be required.
• Ability to work in various environments, including offices, construction sites, and manufacturing facilities.
• Willingness and ability to travel to various job sites, which may require driving or other forms of transportation.
Benefits:
• Competitive salary commensurate with experience.
• Comprehensive benefits package including medical, dental, and vision coverage.
• 401(k) retirement savings plan with company match.
• Paid time off and holidays.
• Professional development opportunities.
About Us:
Founded in 2009, IntelliPro is a global leader in talent acquisition and HR solutions. Our commitment to delivering unparalleled service to clients, fostering employee growth, and building enduring partnerships sets us apart. With a dynamic presence in the USA, China, Canada, Singapore, Philippines, UK, India, Netherlands, and Germany, we continue leading global talent solutions.
IntelliPro, a global leader connecting individuals with rewarding employment opportunities, is dedicated to understanding your career aspirations. As an Equal Opportunity Employer, IntelliPro values diversity and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or any other legally protected group status. Moreover, our Inclusivity Commitment emphasizes embracing candidates of all abilities and ensures that our hiring and interview processes accommodate the needs of all applicants. Learn more about our commitment to diversity and inclusivity at https://intelliprogroup.com/.
Compensation: The pay offered to a successful candidate will be determined by various factors, including education, work experience, location, job responsibilities, certifications, and more. Additionally, IntelliPro provides a comprehensive benefits package, all subject to eligibility.
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