Administrative Specialist 1/Trainee 1/2 - New York State Civil Service

NY HELP Yes






Agency Insurance Fund, State






Title Administrative Specialist 1/Trainee 1/2






Occupational Category Administrative or General Management






Salary Grade 18






Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF)






Salary Range From $52763 to $86056 Annually






Employment Type Full-Time






Appointment Type Permanent






Jurisdictional Class Competitive Class






Travel Percentage 5%













Workweek Mon-Fri



Hours Per Week 37.5




Workday




From 8:30 AM






To 5 PM






Flextime allowed? No






Mandatory overtime? No






Compressed workweek allowed? No






Telecommuting allowed? Yes













County New York






Street Address 199 Church Street










City New York






State NY






Zip Code 10007













Minimum Qualifications For Trainee Level Appointment (SG 13 or 14):• Reachable for appointment to Trainee 1 level on current Civil Service eligible list used for filling this title; OR,• One year of permanent competitive class service in a title eligible for transfer under Section 52.6 or 70.1 of the Civil Service Law. Titles eligible for transfer to the Trainee 1 level include but are not limited to: Administrative Assistant 1, Office Assistant 3, Program Aide, Claims Services Representative Trainee 1; OR,• A bachelor's or higher degree.For Journey Level Appointment (SG 18):• Reachable for appointment to journey level on current Civil Service eligible list used for filling this title; OR,• One year of permanent, competitive class services as an Administrative Specialist 1; OR,• One year of permanent competitive class service in a title eligible for transfer under Section 52.6 or 70.1 of the Civil Service Law. Titles eligible for transfer to the Journey Level include but are not limited to: Contract Management Specialist 1, Human Resources Specialist 1, Senior Administrative Analyst, Policyholder Services Representative 1, Claims Services Representative 1; OR, • A bachelor's degree and two years of professional experience* providing administrative, and staff support to executives, program managers and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program.* A Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.Candidates on the current PCO eligible list who are eligible for appointment are encouraged to apply. Please be advised that the New York State Insurance Fund does not offer sponsorship for employment visas to employees or potential employees. Candidates sponsored for employment by an organization should be aware of their sponsorship status and the relevant expiration date(s) of that sponsorship before applying to this position.






Duties Description Responsibilities include, but are not limited to:• Process legal bills approved by NYSIF attorneys.• Track A&R rejected bills in claims system.• Terminate A&R rejected bills and issues response notes in CHS and A&R.• Reprocess A&R to generate weekly/monthly bill rejection reports.• Handle new/updated W-9 for vendors.• Handle billing status inquiries from vendors/counsel.• Maintain new email billing account: nysiflegalbilling@nysif.com to track invoices and approvals from NSYIF attorneys/vendors.• Handle Finance Dept requests to stop payment on drafts and obtain copies of cashes drafts.• Contact vendors to request repayment of legal bills paid in error.• Submit L-54 forms to Finance for recovered funds from vendors who refund NYSIF (dungs sent in have to be credited to policy using L-54 form and claim number)• ET bills: pay settlements and IMEs as well as payment of legal fees.






Additional Comments Please note, the salary range shown includes location pay. For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.NYSIF has a telecommuting program.Fringe Benefits: • Competitive Compensation.• Future Career Growth Potential. • Open and Supportive Team-Based Environment.• Plentiful Vacation, Personal, and Sick Leave Accruals. • Paid State and Federal Holidays.• Full Medical, Vision, and Dental. • Retirement Options. • Possibility of Telecommuting, Flextime, and Alternative Work Schedules.NY HELPS Program:This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.NYSIF Commitment to Diversity, Equity, and InclusionThe New York State Insurance Fund (NYSIF) prioritizes and champions diversity, equity, and inclusion (DEI) throughout our agency. NYSIF provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, disability, veteran status, or any other protected category under federal, state, and local law. We believe that embracing our differences brings richness, new ideas and experiences to NYSIF, which energizes a creative and innovative work environment. We strive to foster a workplace where diverse individuals are able to participate fully in the decision-making process and have ample opportunity for advancement. We are committed to investing the necessary resources and attention to improving the engagement, retention, and promotion of the extraordinary talent we have.Executive Order 31 commits New York State government to becoming a model employer for people with disabilities, increasing the participation of people with disabilities in state service and ensuring equal access to opportunities. NYSIF is proud to utilize best practices to recruit, hire, retain, and promote career advancement of individuals with disabilities. This includes special focus on current and prospective employees with the most significant disabilities, such as the use of supported employment, individual placement with support services, customized employment, the civil service sections 55/b and 55/c programs, internships, and job shadowing. If you are a person with a disability and wish to request that a reasonable accommodation be provided for you to participate in a job interview, please send an email to NYSIF’s Reasonable Accommodations mailbox at ra@nysif.com.






Some positions may require additional credentials or a background check to verify your identity.










Name Ana Gorman






Telephone






Fax (518)437-1618






Email Address hr@nysif.com




Address




Street PO Box 66699










City Albany






State NY






Zip Code 12206













Notes on Applying To apply, submit a cover letter and resume to hr@nysif.com. Please include the position title, vacancy ID number, and your current official Civil Service title within your application.