Department of Energy (DOE)
National Nuclear Security Administration (NNSA)
Office of Secure Transportation (OST) Administrative Support Services
Administrative Specialist Position Description - AOWC

AMSG provides services in various areas to include management and administrative support roles, project and budget analysis, document controls, federal payroll data entry, travel vouchers processing, technical editing/writing, purchase requests processing, and invoice tracking to a division under the Department of Energy.

This Administrative Specialist Position is located in Albuquerque, NM.

The candidate for this position will be responsible for the performance of work assigned in the performance work standards as well, as performing at AMSG’s high quality expectations.

Requires a Level L clearance.

The position is Monday through Friday 7am – 4 pm with exception to Federal Holidays, work schedule.

Responsibilities Include:

• Administrative Specialist will be responsible for the performance of the work. The Administrative Specialist will be available from 0630 to 1530 Monday through Friday with exception to Federal Holidays.
• Professional administrative tasks for the OST Assistant Deputy Administrator (ADA) and OST Senior Managers located in Albuquerque.
• Provide highly skilled administrative support to the AOWC Director.
• Provide administrative support which includes but not limited to scheduling appointments, answering telephones, greeting visitors, preparing correspondence, scheduling meetings, processing mail, and distribution of documents, along with other general office routine administrative tasks such as gathering information, preparing routine file documentation, and preparation of recurring and non-recurring reports.
• Support inputting hours worked into appropriate DOE/NNSA/OST databases and coordinating timesheet signatures as needed for OST Senior Managers and Command Directors in a backup capacity
• Support OST Human Reliability Program (HRP) in distributing medical and psychological documentation.
• Provide support ensuring that leave reports are submitted timely to the Lead Financial Specialist
• Compile and send a weekly status report of agent availability
• Maintain an accurate and up to date yearbook, recall roster, phone list, emergency contact list, and email listing.
• Responsible for the Chief’s monthly vehicle mileage log and vehicle receipts.
• Serve as the Lead role of Administrative Specialist’s for AMSG and will act as the first line supervisor for all Administrative Specialist under AMSG’s contract.

Travel - None
Core Hours: – 0630 - 1530
Location - OST Western Command, Albuquerque, New Mexico