Administrative Specialist II - CPR Administration - City of Greeley

Salary Range: $19.57 - $25.48 hourly

Hiring Range: $19.57 - $21.15 hourly

Job Summary:

The Administrative Specialist II position is vital to support the Department, and the Administration, Recreation, Culture/Public Arts/Museums divisions within the Culture, Parks and Recreation Department, and also work directly with the Special Events Coordinator as the main support. This position is the central point of contact for visitors/customers to Administration area and assists with Department meetings and projects. The Administrative Specialist II provides daily administrative functions for Culture and Public Art, Recreation and supports the UCCC Advisory Board and Arts Commission.

Experience, Knowledge, Skills:

• 1-3 years customer service experience;
• 1-3 years administrative support experience;  
• High School diploma or equivalent;
• Knowledge of Microsoft office;
• Valid driver's license and good driving record;
• Exceptional communication and organization skills;
• RecTrac software knowledge.

Essential Functions:

Daily Functions:

• Assists with the planning and implementation of Festivals which include the Greeley Arts Picnic, Neighborhood Nights and the Greeley Festival of Trees.  Duties may include purchasing supplies, processing contracts, RFP’s and payments, developing organization tools for entries and fees mailings, marketing pieces, event preparation, and assisting during event.
• Accounts Payable and Receivable: Creation of requisitions, purchase orders and request for payments. Input accounts receivable invoices. Includes use of a City of Greeley credit card and performs Visa expense editing for Culture, Public Art and Special Events staff.
• Manage contract routing and filing for the Director of CPRD, School District 6, vending, Recreation and Culture Division contracts, and Festivals. This also includes booking of rooms, parks, fields, pools, etc.
• Supports UCCC Advisory Board and Arts Commission with meeting scheduling, taking minutes, filing documents with City Clerk's office.
• Other duties include ordering supplies, name tags, shipping and mailing, assisting with Department meetings, community meetings and special events.

Customer Service

• Central point of contact for the CPRD Administration area. Provide quality customer service by assisting customers and through receiving incoming phone calls.
• Communicate efficiently and effectively to internal and external customers through face-to-face, phone and email interactions.
• Foster and develop principled relationships with City staff, community partners and organizations.

Technology and Risk Management

• A strong background in Microsoft Office programs including Microsoft Word, Excel, PowerPoint, and Outlook. 
• Ability to learn other systems quickly.
• Oracle or similar ERP system experience 

Work Environment and Physical Requirements:

• Work is performed mainly in an office environment;
• Subject to working alone and/or with groups and/or attends meetings; occasional evening or weekend work for special events;
• Extended periods of time at a fixed workstation;
• May have frequent interruptions; required to multi-task; inflexible deadlines;
• Vision to perform physical activities, read computer keyboards, reference books and other written documents;
• Strength and stamina enough to walk, stand, stretch, bend, lift or carry up to 50 lbs;
• Manual dexterity enough to complete daily work such as operate computer keyboards, drive and operate motor vehicles, and operate other office equipment and complete paperwork.

EOE Statement: The City of Greeley provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

ADA Statement: We are committed to an inclusive and barrier-free search process. We provide accommodations for applicants requesting accommodation through the search process such as alternative formats of this posting.  Individuals with disabilities in need of accommodations throughout the search process should contact the ADA Coordinator at: HR@Greeleygov.com .

Conditions of Employment: Candidates must successfully complete all pre-employment screenings and employment eligibility verification. Pre-employment screenings include a drug test, a background and national sex offender search, a motor vehicle record search, and for some positions, a physical demands evaluation. For more information about City policies and practices during the recruitment process, including but not limited to EOE, Reasonable Accommodation, and pre-employment screenings, please visit our career page HERE.