Administrative Specialist-Remote - Get Glowing

Description

Key Responsibilities

• Managing Correspondence: Administrative assistants often handle incoming and outgoing communication, including answering phone calls, responding to emails, and drafting memos or letters on behalf of their superiors.
• Scheduling and Calendar Management: They maintain and organize schedules, arrange appointments, meetings, and travel itineraries. This includes coordinating with internal staff, external clients, and vendors to ensure smooth scheduling.
• Document Preparation: Administrative assistants may assist in preparing and formatting various documents, such as reports, presentations, spreadsheets, and meeting agendas. They may also proofread and edit documents for accuracy and clarity.
• Data Entry and Maintenance: They are responsible for inputting and managing data in various systems or databases. This can include maintaining contact lists, updating customer or employee records, and organizing files and documents.
• Meeting and Event Coordination: Administrative assistants often arrange and coordinate meetings, conferences, and events. They may book venues, arrange catering, send invitations, and prepare necessary materials or equipment.
• Office Management: They may handle general office tasks such as ordering and maintaining office supplies, managing office equipment, processing invoices and expenses, and coordinating with maintenance and cleaning services.
• Research and Information Gathering: Administrative assistants may conduct research on specific topics, gather information, and prepare reports or summaries for their superiors. This can involve using online resources, databases, or contacting external sources.
• Confidentiality and Discretion: Administrative assistants frequently handle sensitive information and must maintain strict confidentiality. They may deal with confidential documents, discussions, or personal matters, and must exercise discretion and professionalism.
• Communication and Liaison: They act as a liaison between different departments, teams, or individuals within the organization. They may relay messages, coordinate tasks, and facilitate effective communication to ensure smooth workflow.
  
  
  

Skills, Knowledge and Expertise

• Proven experience in an office setting is preferred.
• Proficiency in Microsoft Office Suite.
• Strong organizational skills with the ability to multitask effectively.
• Excellent communication skills, both verbal and written.
• Authorization to work in the United States without sponsorship.
• Bilingual in English and another language is a plus.
• Knowledge of office management systems and procedures
• Knowledge of administrative procedures
• Ability to work well individually and in a team environment
• Strong communication skills/oral and written
• Strong organizational skills, with a strong attention to detail

Benefits

• Medical/Prescription Insurance
• 401-K.
• Flexible Spending Account
• Paid Time Off
• Sick Days Off