Administrative Specialist - SWCA Environmental Consultants

About the opportunity:

Are you a proactive problem solver who enjoys supporting a diverse group of technical specialists and delivering the highest-quality work? Are you looking for a career opportunity that allows you to use your business savvy, great organizational, communication and people skills to be an integral member of a team? Look no further. SWCA Environmental Consultants is seeking a dynamic Administrative Specialist to support our growing team. This role will be based in the San Luis Obispo office as a hub employee and will involve working with our teams specializing in Natural Resources, Cultural Resources and Planning.  

This is a regular, hourly, full-timeposition and comes with full SWCA benefits.Work hours may vary seasonally and depending on project needs and your skills.  

Reporting to the Northern and Central California Logistics Coordinator, you will support a team of more than 40 field and office staff in the realms of safety, logistics, employee support, equipment management, expense reconciliation, and vendor management. 

Application deadline: Our team will begin reviewing applications immediately, and interviews will be scheduled with qualified candidates on a rolling basis. The application process will remain open until we have received a robust pool of qualified candidates. Once we have identified suitable individuals, we may close the application process without prior notice. We appreciate the time and effort invested by all applicants and will carefully consider each applicant.

What you will accomplish:

• Work closely with our Northern and Central California offices (Bay Area and Sacramento) to support regional business needs. 

• Maintain the organization of general office space, including organizing project records and files, and ordering or purchasing supplies and food. 

• Coordinate both onsite and offsite meetings, conferences, and community volunteer events. 

• Onboard new employees and offer on-site orientation as directed. 

• Collaborate with corporate departments as directed. 

• Maintain and coordinate asset management, including company owned and rented vehicles, field equipment, and computers and peripherals. 

• Support the efficient deployment, successful project data collection, and safe return of our field staff across California and beyond, including travel arrangements.  

• Procuring Certificates of Insurance to meet contract requirements as needed 

• Track expenditures and reconcile credit card statements and coordination of project logistics with Project Managers and Directors.  

• Serve asOffice Safety Representative and manage health and safety compliance tasks, including monthly reporting to corporate safety, tracking of staff trainings (i.e. First Aid/CPR) and management of an Emergency Response Plan.  

• Assist staff and Project Managers with proposal preparation, document production, data entry, conference registrations, UPS/FedEx shipments, and vendor communications, among other tasks as they arise.   

Experience and qualifications for success:

Required Qualifications 

• Minimum of a high school diploma (or GED equivalent) required 

• Minimum of one (1) year of current work experience as an administrative professional 

• Must have a current and valid drivers license, with the ability to drive multiple types of vehicles, trucks, and 4x4’s.  

• Must have own vehicle and be able to run office errands with minimal notice during business hours.  

• Strong computer skills with demonstratedproficiency with Microsoft Office applications including Word, Excel, Outlook, and Teams, Power Point (preferably Version 2010 or later) and other software applications such as Adobe Acrobat Professional 

• Willingness to jump into various types of tasks and learn new things to support our team as needs arise. 

• Outstanding, service-oriented people skills. 

 

Preferred Qualifications 

• Experience with Deltek Vision or other CRM software preferred; experience with SharePointpreferred, experience with Smartsheet platforms preferred. 

 

Why Work at SWCA:

SWCA Environmental Consultants is a growing employee-owned firm, providing a full-spectrum of environmental services.  Our Vision (the North Star) is to make SWCA the best workplace and industry leader in sustainability, bringing sound science and creative solutions to global environmental challenges while maintaining a dedication to employee-ownership. We live our core values: we collaborate as #OneSWCA; we are #AlwaysLearning, we #NeverSettle, and we #GiveBack.

 

We are 100% employee-owned, and we build our success together. With offices across the United States, SWCA is one of the largest environmental compliance firms and ranks among Engineering News-Record’s Top 200 Environmental Firms. We offer a supportive, team-oriented work environment and competitive wages and benefits, including an 100% employee stock ownership plan (retirement).

 

At SWCA, we support our team members in developing their careers to make them leaders in their industry. Our Career Landscape initiative is a process and guide designed to help develop chart rewarding career paths for employees at SWCA. We encourage professional conference attendance, internal and external professional development and training programs, education reimbursement, a Science and Leadership Program, and bonuses for publications meeting certain criteria. All regular status employees are eligible to participate in SWCA medical, dental, vision, employee assistance, wellness, life and disability plans, and are eligible to participate in the SWCA 401(k) Profit Sharing Plan and Trust.

If you would like to contact SWCA regarding the accessibility of our website or need assistance completing the online application process due to a disability, please email accommodations@swca.com or call 1-480-581-5378. This contact information is for disability accommodation requests only. All other inquiries will not receive a response.  

 

EOE - women, minorities, individuals with disabilities and veterans are encouraged to apply. At SWCA Environmental Consultants, we celebrate diversity and are committed to creating an inclusive work environment. We strongly encourage candidates from all backgrounds, including those with diverse experiences and veterans, to apply. We believe that a diverse and inclusive workforce enhances creativity, innovation, and overall organizational success. 

 

SWCA is committed to salary equity and salary transparency for all its employees.  In alignment with this commitment, SWCA posts good faith pay ranges in all its advertised job postings to promote pay equity and transparency. 

An Administrative Specialist in this San Luis Obispo based position can expect an hourly rate of $19.95 - $25.73/hr. Actual pay within this range may depend on experience, qualifications, geographic location, client requirements where applicable, and other factors permitted by law. 

 

SWCA continues to invest deeply in career development programs, delivering our award-winning Career Landscape support resources to accelerate the growth of our staff. We recognize the valuable skills and experiences our internal team members bring to SWCA’s continued success. Qualified internal candidates are encouraged to apply and will be seriously considered for this position. We believe in promoting from within, where possible, providing our existing employees with compelling opportunities to advance their careers.

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