Administrative Specialist - ExxonMobil
Spring, TX
About the Job
About us
At ExxonMobil, our vision is to lead in energy innovations that advance modern living and a net-zero future. As one of the world’s largest publicly traded energy and chemical companies, we are powered by a unique and diverse workforce fueled by the pride in what we do and what we stand for.
The success of our Upstream, Product Solutions and Low Carbon Solutions businesses is the result of the talent, curiosity and drive of our people. They bring solutions every day to optimize our strategy in energy, chemicals, lubricants and lower-emissions technologies.
We invite you to bring your ideas to ExxonMobil to help create sustainable solutions that improve quality of life and meet society’s evolving needs. Learn more about our What and our Why and how we canwork together.
About Houston
ExxonMobil's state-of-the-art campus north of Houston serves as home to its Upstream, Product Solutions and Low Carbon Solutions businesses and their associated service groups. The facility opened in 2014 and accommodates more than 10,000 employees and visitors.
By bringing many global functional groups together, the campus provides employees with the tools and capabilities needed today, and in the future, to achieve business objectives and accelerate the discovery of new resources, technologies and products. It was designed to foster improved collaboration, creativity and innovation and enhance the company’s ability to attract, develop and retain the top talent in the industry.
The campus is located in Spring, Texas, on 385 wooded acres immediately to the west of Interstate Highway 45 (I-45), at the intersection of I-45 and the Hardy Toll Road, approximately 25 miles from the cultural vibrancy of downtown Houston.
The campus was constructed to the highest standards of energy efficiency and environmental stewardship. Its design incorporates extensive research into best practices in building and workplace design through extensive benchmarking of the world’s top academic, research, and corporate facilities.
Learn more about what we do in Houston here
What role you will play in our team
Provide general and specialized administrative support for ExxonMobil's Public & Government Affairs as part of the Administrative Specialists Team performing a variety of administrative duties as needed
What you will do
- Collaborate with team members to assist with all administrative needs for the facilitation of internal and external corporate, community engagement and volunteer events sponsored by EM, as well as internal team events
- Create visitor badge access requests; catering orders; agendas; spreadsheets; and presentations
- Calendar meetings
- Stewardship of budgets is also required and includes setting up vendors; processing invoices & expense reports; tracking and reconciling monthly ledger payments with the planned budget to ensure accuracy. The stewardship of the budget also includes communicating with vendors on the status of invoices, work orders, contracts, and agreements to ensure timely processing and payments for the fiscal year. Providing real time updates for budget outlook in relation to budget plan is also required
- Process grants & contributions including application review, evaluation, and approval workflows, ensuring timely and accurate management of grant submissions and documentation
About you
Skills and Qualifications
- Administrative experience (5+ years) including budgeting, invoice processing, and event planning
- Proficiency in Microsoft Office Suite, Microsoft Outlook, and SAP is required
Your benefits
An ExxonMobil career is one designed to last. Our commitment to you runs deep: our employees grow personally and professionally, with benefits built on our core categories of health, security, finance, and life.
We offer you:
- Pension Plan: Enrollment is automatic and at no cost to you. The basic benefit is a monthly annuity to be paid to you in retirement for the rest of your life
- Savings Plan: You can contribute between 6% and 20% of your pay and are encouraged to enroll right away. If you contribute at least 6% to your savings plan, the Company will contribute a 7% match
- Workplace Flexibility: We have several programs such as “Flex your Day”, providing ad-hoc flexibility around when and where you work, as well as longer-term programs such as leaves of absence and part-time work
- Comprehensive medical, dental, and vision plans
- Culture of Health: Programs and resources to support your wellbeing
- Employee Health Advisory Program: Provides confidential professional counseling for you and your family, including tools and resources promoting mental health and resiliency at no additional cost to you
- Disability Plan: Income replacement for when you cannot work due to illness or injury occurring on or off the job. Enrollment is automatic and at no cost to you
More information on our Company’s benefits can be found at www.exxonmobilfamily.com.
Please note benefits may be changed from time to time without notice, subject to applicable law.
Stay connected with us
EEO statement
ExxonMobil is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, citizenship status, protected veteran status, genetic information, or physical or mental disability.
Nothing herein is intended to override the corporate separateness of local entities. Working relationships discussed herein do not necessarily represent a reporting connection, but may reflect a functional guidance, stewardship, or service relationship.
Exxon Mobil Corporation has numerous affiliates, many with names that include ExxonMobil, Exxon, Esso and Mobil. For convenience and simplicity, those terms and terms like corporation, company, our, we and its are sometimes used as abbreviated references to specific affiliates or affiliate groups. Abbreviated references describing global or regional operational organizations and global or regional business lines are also sometimes used for convenience and simplicity. Similarly, ExxonMobil has business relationships with thousands of customers, suppliers, governments, and others. For convenience and simplicity, words like venture, joint venture, partnership, co-venturer, and partner are used to indicate business relationships involving common activities and interests, and those words may not indicate precise legal relationships.
