Administrative Supervisor- District Attorney's Office - Cumberland County

Job Description

Promote the daily functions of the District Attorney’s mission to ensure that justice is done in a fair, effective, and efficient manner. 

Work Schedule and Additional Information 

Job Title: Administrative Supervisor

Classification: Administrative Supervisor

Work Hours: This position will work and be paid for 75 hours in a 2 week pay period

Starting Salary: $22.70 an hour / $44,265.00 annually

DBM rating: 107

Position Code: DA3020

Current county employees will follow the county's promotion/demotion policy.  

Responsibilities:

• Supervise and assign tasks to lower-level administrative staff, all while being responsible for performing the same duties as those they supervise.
• Develop, revise, and implement office policy and procedures.  Assist with departmental goal setting.
• Assists in the hiring process and trains new staff employees.
• Requires testing to become JNET (Pennsylvania Justice Network) certified giving access to a secure criminal justice data portal, all of which involves analysis and specialized knowledge to communicate with all local, state, and federal court and law enforcement agencies statewide.   
• Creates, edits and distributes criminal informations, discovery packets, letters and legal documents, some of which entail confidential information.  Distributes documents to all Court related personnel.   
• Creates trial lists, weekly miscellaneous court lists and monthly arraignment lists for Court related personnel.  In creating said lists, must review and edit all documents to make sure all information on lists are correct.  Every list is reviewed through the Court Order, CPCMS, PMS and Vine Link to determine whether defendant are incarcerated.
• Submits all bench warrants, Governor’s Warrants, Extraditions, and Interstate Agreements on Fugitive cases which entails communicating with other County, State and Federal Courts along with Law Enforcement Agencies statewide.   
• Attends in-court proceedings for pre-trials and arraignment Court and dockets them into the Prosecuting Management System. Verifies information through the CRIS system and CPCMS (statewide systems).
• Schedules all criminal hearings which requires communication and with the Judge’s staff, Court Administration, Defense Counsel, Sheriff’s Department, Law Enforcement Officers, victims/witnesses, and Prisons. Issues subpoenas for victims, witnesses, experts, and Law Enforcement Officers and Agencies.
• In reviewing criminal records and current offense gravity scores, computes sentencing guidelines for all Court personnel and defense counsel.  Submit guidelines to the State Sentencing Commission In lieu of Probation computing and submitting guidelines.  Computes guidelines for all M3 cases resolved at the Magisterial District Court.
• Provides information to the public regarding routine legal procedures.
• Greets visitors and provides information.
• General office duties.
• Performs other duties as required.

Minimum Requirements to Perform the Work: 

Education:

• High school graduate.
• Experience with Windows, Microsoft software, and Microsoft Excel
• Good typing skills.

Work Experience:

• 2 years’ experience working in an office.

Company Description

Mission Statement: The most livable community with the most efficient and effective public services in Pennsylvania.  

We are always looking for talented, self-motivated individuals to join our team. If you think you are ready to be a part of an exciting team, then we encourage you to continue with this job application!

 Cumberland County Diversity, Equity, and Inclusion Statement

Cumberland County acknowledges and celebrates the unique characteristics of our residents, employees, and visitors.  We identify diversity as a strength and consider it a growing, valuable asset of our community.  We thoughtfully offer services and opportunities by understanding the different needs of our residents and actively engaging the underrepresented. Everyone who lives, works, and visits Cumberland County will benefit from our commitment to a welcoming environment. 

TECHNOLOGY SUPPORT/ISSUES WITH APPLYING: 

If you are having technology issues with the application or with uploading your resume and/or cover letter please reach out to KeldairHR Customer Support at support@keldairhr.com or Cumberland County Human Resources at humanresources@cumberlandcountypa.gov. 

EMAIL CONFIRMATION: 

If you do not receive a confirmation email within minutes of your job application submission, please check your email junk and or spam folders.   

Benefits

Medical Benefits:

• Capital Blue Cross Medical Insurance 
  • Health Savings Account
  • Wellness program with wellness incentives
• Capital Blue Cross Vision Insurance 
• United Concordia Dental Insurance

Retirement Benefits:

• County Retirement Pension 
  • 5% minimum pre-tax contribution required, with the option of increasing your contribution over 5% up to 15% post-tax
  • Fully vested after 5 years of credited service
  • Normal Retirement Options:
    • Age 55 with 20 years of credited service
    • Age 60 with any amount of credited service
• Voluntary 457b Deferred Compensation Plan
• Military Time Buy Back Options

Paid Time Off:

• Vacation
  • 10 days per year, accrued per pay period (Non-Exempt) 
  • 15 days per year, accrued per pay period (Exempt)
  • Increase for both Non-Exempt and Exempt of 5 days per year after 2 years of service
• Personal
  • 3 Personal days per year, pro-rated based on starting date
• Sick
  • 5 Sick days per year, pro-rated based on starting date
• 12 Paid County Holidays
  • No waiting period to receive paid holidays

Additional Benefits:

• Educational Assistance
  • 80% of cost of tuition and books up to the annual IRS limit per calendar year (after 6 months of Full-Time Employment)
• Public Service Loan Forgiveness (PSLF) – certain eligibility requirements must be met
• Employee Assistance Program
  • Resources for: Childcare, Eldercare, Legal, Financial, and Coaching
• Flexible Spending Account
• Dependent Care Account
• Short Term Disability
• Long Term Disability
• Life Insurance