Administrative Supervisor - Top Tier Reps LLC

Position: Administrative Supervisor
Location: San Francisco, CA

Join a leading international law firm with a reputation for delivering innovative legal solutions to top financial institutions and Fortune Global 500 companies. With a strong presence across Asia, Europe, Latin America, and the U.S., we offer global reach and personalized service tailored to our clients’ needs. We are committed to fostering service, innovation, and professional growth.

Role Overview:

We are seeking a proactive and organized Administrative Supervisor to manage the day-to-day operations of our San Francisco office and coordinate Firmwide initiatives. This role will involve overseeing various administrative departments, supporting office functions, and ensuring smooth execution of projects, events, and daily operations.

Key Responsibilities:

• Operational Management: Supervise workflows, prioritize tasks, and allocate resources across multiple offices.
• Department Oversight: Manage daily administrative operations for local departments, including Client Service Specialists, Office Services, Records, Facilities, and Reception.
• Project Execution: Lead office-level implementations, projects, and events; manage logistics for office moves and staffing changes.
• Event Planning: Coordinate and execute office events and programs.
• Hiring & Onboarding: Participate in recruiting and onboarding administrative staff.
• Vendor & Resource Coordination: Act as a liaison with internal teams and external vendors; maintain strong vendor relationships.
• Documentation & Reporting: Maintain accurate administrative files, databases, and generate reports and presentations.
• Budgeting & Integration: Assist with budget control and ensure smooth integration of associates and staff into the office and Firm.
• Special Projects: Handle additional administrative projects as needed.

Required Proficiencies:

• Advanced proficiency in Microsoft Office Suite.
• Strong knowledge of office administration, records management, facilities procedures, and reception practices.
• Office management experience is preferred.

Qualifications:

• Education: Bachelor’s degree (preferred).
• Experience: At least 4 years of supervisory experience (preferred); 6 years of experience in a legal environment (required).

Compensation and Benefits:

• Salary: $88,000 to $124,400 annually, depending on experience and qualifications.
• Benefits: Comprehensive benefits package, including medical, dental, vision, life insurance, Flexible Spending Account, Health Savings Account, and retirement plans.
• Time Off & Wellness: Paid holidays, generous PTO, family support benefits, wellness programs, and employee discounts.

This position offers a unique opportunity to contribute to the operations of a global firm while supporting a dynamic and fast-paced environment.

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