Administrative Support - Optimal Inc.

Position Description:

• Payment coordinator:
• Administer Company and Foundation grant and supplier payments
• Maintain payment tracker log with daily status updates and actions taken
• Set up supplier codes for Company payments
• Review Non-Profit Organization (NPO) banking information; contact NPO and/or banking institution as needed to update records
• Complete charitable contributions screenings (Restricted Party Screening and GuideStar check) for charitable contributions
• Administer Control Review Process for philanthropic team to ensure internal controls and appropriate processes are in place
• System administrator for our grant making software tool 5) Potential additional duties may arise

Skills Required:

• Organizational and decision-making skills
• Accuracy/attention to detail, precision, and confidentiality are a must
• Basic business acumen mind-set and professionalism
• Great oral and written communication to interact with our non-profit partners and fellow co-workers
• Proficient computer skills including Outlook, Excel, Word, and Adobe (pdf editor)
• Ability to consistently perform written desk procedures

Experience Required:

• General business-acumen skills including decision making, following procedures, and working with others on the team
• Financial tracking and bookkeeping
• Demonstrate ability to learn new IT systems used by Philanthropy

Education Required:

• Bachelor's Degree

Additional Information:

• This position will work with the CyberGrants grantmaking system, the Company's manual check payment system CCAPS (green screen), and DocuSign