ADMINISTRATIVE SUPPORT - Spherion

Do you have administrative office support experience? Do you have proficient computer skills? Spherion in Frederick is seeking an experienced and professional administrative office support candidate to join a company located in Frederick, MD. This opportunity is long term, full time and provides excellent benefits!

Responsibilities:
- Responsible for the day-to-day general office and administrative support services; database input and reporting; purchase order tracking; general personnel management to include time tracking, paperwork, orienting, and benefits; and facilities upkeep.
- Works with Chief Operating Officer to ensure the proper recording and documentation of orders, POs, shipping and receiving of materials.
- Assists Chief Operating Officer with reviewing vendor invoices, matching with purchase orders.
- Invoices clients according to payment schedule or as directed by Production/Salesperson. Continually monitors receivables and reports weekly to President. Follows up on payment when requested.
- Processes time sheets, mileage reports, and credit card expenses, and updates job costing.
- Runs and/or coordinates reports in accordance with established schedule.
- Follows job completion procedures and closes out jobs in TPS (company estimating database).
- Handle all vendor-related calls ensuring that the vendor is dealt with in a professional manner.
- Interface with Bookkeeper and provide information as requested.
- Track expenses and alert Chief Operating Officer when issues arise.
- Assists Chief Operating Officer in ensuring company provided vehicles have current insurance and licensing.
- Assists in the development and ordering of marketing materials.
- Assists in coordinating marketing efforts to include events, trade shows, mailings, advertisements, etc.
- Handles employee-related issues to include placing ads for new or replacement positions, coordinates the phone screening and interviewing of potential candidates, orientation to the Company of new hires, and processing of benefits and tax-related paperwork for new and existing employees.
- Greets visitors and alert representatives of the guests' arrival

Working hours: 8:00 AM - 5:00 PM

Skills:
- Graphic design experience is a plus but not required.

Education:
Associate

Experience:
1-4 years

Qualifications:
- Associates degree (2 year) and/or five years of equivalent work experience.
- 2+ years office management or office supervisory experience
- Excellent written and verbal communication skills
- Proven attention to detail
- Must be responsible, self-motivated, personable and well-organized
- Superior customer service skills to deal with both internal and external customers
- Ability to manage multiple tasks simultaneously
- Strong interpersonal skills; ability to work with diverse groups
- Proficiency in the use of personal computers including such programs as MS Word, Excel, Outlook, and PowerPoint.
- Planning, organizing and implementing skills which allow the successful completion of a project by a specific due date.


Apply online today!

Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including health, and an incentive and recognition program (all benefits are based on eligibility).