Administrative Support (SOR-102) - National Experienced Workforce Solutions

Provide administrative support to laboratory staff and manager, including assistance with acquisition management, inventory management, facility support, R9/PESD facility coordination, SharePoint site maintenance and mail and shipping support

• Assist with Region 9 acquisition process.i. Organizing and consolidating purchase requests. Assisting with purchase documentation and record keeping.ii. Maintaining vendor information and updated 889 certs.   25%
• Facility support and coordination. i. Answer calls to our R9 Lab's main phone line, check for messages and distribute appropriately. ii. Arrange guest WIFI access for guests.iii. Assist with facility related activities like updating phone rosters, door signage, and facility requests. iv. Coordinate Region 9 cooperation with greater ORD-PESD on issues like outreach programs, Step it Up, Feds Feed Families, potlucks, etc.   25%
• Assist the Region 9 Laboratory Director and staff with preparing, reviewing, updating, and archiving documents. Evaluate systems and develop strategies for streamlining operations. i. Assist with development and maintenance of R9 Lab SharePoint site.ii. Keep minutes of weekly meetings and update to SharePoint.   25%
• Inventory Maintenance - Perform periodic inventory control checks to ensure compliance with established procedures. Assist EPA property custodial office in controlling all Region 9 Laboratory property.i. Assisting with custodial officer duties, gathering equipment information and inputting into the Sunflower database.ii. Assisting with updating VERTERE, our chemical inventory database.   20%
• Mail and shipping assistance.i. Check on mail and deliver packages.ii. Create UPS labels for shipment out of and into the lab.   5%

• Training on Teams, VERTERE, Sunflower